Executive Assistant

How you will make an impact:

As an Executive Assistant at Hoffer Plastics, you're at the heart of our business and a key partner in supporting and equipping the family executives. You anticipate the needs of the executives to help them stay focused on their priorities by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest pulse of each department. You also use that knowledge to strategically support projects. In addition to being organized and analytical, you show ownership, communicate effectively, and are comfortable working behind the scenes.

In this role you'll get to:

• Perform a variety of administrative tasks (manage calendars, book travel, manage expense claims, etc)

• Be strategic and build a partnership based on trust with your Execs

• Build efficiency and responsiveness into existing processes

• Help define new operational strategies to make the executives and leadership team more efficient

• Ensure family executives balance team interaction, strategy, meetings, and personal time

• Keep the family executives organized by circulating meeting agendas, facilitating meetings, and sending and checking on post-meeting follow-ups

• Manage small projects as needed

• Plan executive appointments and events

• Assists with office management and be willing to jump in where needed - reception, phones, etc.

We are looking for people who:

• Maintain a high level of confidentiality, professionalism, discretion, and judgment at all times

• Minimum of 5 years experience in related position supporting executive level management.

• Proactively build professional relationships with internal and external stakeholders

• Strong interpersonal skills

• Enthusiastic, positive, growth mindset

• Understand executive's priorities and roadmap

• Keep stakeholders in the loop at all times

• Are organized, detail oriented and professional

• Are responsive to internal and external requests and work efficiently

• Previous experience as an Executive Assistant

• Live by our values: Family, Integrity, Service and Trust

If this is a role that excites you, please apply as we value applicants for the skills they bring beyond a job description.