Health Solutions Pueblo , CO 81001
QUALIFICATIONS: The Executive Assistant to the President/Chief Executive Officer must have the ability to support and interact with a high-level management team and the Board of Directors. This position will provide administrative support and perform numerous duties, including scheduling, written correspondence, emailing, handling visitors, data collection and reporting, managing and coordinating large group events. Must have above average organizational skills, excellent customer service skills, and enjoy working with multiple teams. Exceptional level of reliability and dependability required.
Education: Bachelor degree or higher, and at least 2-4 years experience providing administrative support at a mid to high level employer preferred. Continuing education in organizational management, customer service, and Office software (Word, Excel, Publisher, PowerPoint, Visio) is a plus.
Other: Proficient computer skills and in-depth knowledge of relevant Microsoft software, Adobe, project planning, data tracking and ability to learn different computer skills as essential. The candidate must have knowledge of standard office administrative practices and procedures. Exceptional interpersonal, written, and verbal communication skills: and a combination of education and experience that demonstrates the capability to perform job duties required. A valid Colorado drivers license and good driving record is necessary, as occasional travel required. A background search is required for all potential hires.
Is adaptable to change in the workplace and uses change as an opportunity for innovation and creativity.
Takes ownership of problems, has ability to brainstorm different problem resolution paths, uses sound judgment in selecting solutions to problems and demonstrates consistent follow through.
Has job knowledge and skills to perform the fundamental job functions and is able and willing to assume greater responsibility over time regarding the scope of work.
Has the ability to inspire and model collaborative teamwork.
Demonstrates an understanding of customer service regarding accommodation, politeness, helpfulness, trust building, appropriate boundaries, and flexibility.
RESPONSIBILITIES: Under the direct supervision of the President/Chief Executive Officer, the Executive Assistant will:
Maintain strict confidentiality of sensitive and protected information
Establish a working relationship with internal staff and Board Members
Receive executives, business associates, employees, and the general public both in person and on the telephone in a professional and courteous manner
Prepare and edit correspondence
Design and maintain files
File and retrieve documents and reference materials and have material organized and copies or appropriate material for meetings
Manage and monitor schedules, appointments and travel arrangements
Arrange and coordinate meetings and events
Record, transcribe and distribute minutes of meetings
Monitor, screen, respond to and distribute incoming/outgoing communications
Answer and manage incoming telephone calls
Design and coordinate major projects based on assignments and see through completion
Review operating practices and implement improvements where necessary
Manage and reconcile credit card expenditures
Assist as need with new hire orientation
Responsible for project management assignments
Other duties and special projects as assigned
Must possess the ability to interact with Board Members, peers, executives, and other visitors in a manner that represents positive outcomes;
Requires sound judgment in decision-making;
Essential to be committed and demonstrate the ability to maintain regular, reliable and punctual attendance; and
Must possess the ability to learn and apply new information, knowledge and experiences in a timely manner.
Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly;
Require walking, standing and setting to a significant degrees.