Executive Assistant

PURPOSE OF THE JOB

The purpose of this job is to provide confidential executive-level support to the executive leadership, managing and coordinating the administrative functions of their positions from both a tactical and strategic perspective.

RESPONSIBILITIES/DUTIES

• Manage and prioritize executive calendars on a daily basis, including scheduling and coordinating meeting requests that require executive attendance, booking conference rooms for such meetings, etc.

• Work closely with a variety of departments within the organization, tracking weekly reports to ensure the delivery of executive's regular communications rhythms

• Handle daily telephone inquiries, including customer service complaints routed to the Executive office

• Executive travel management (arranging travel, developing itineraries, booking transportation, arranging lodging, etc.)

• Coordinate and prepare materials and presentations (Quarterly Board Meeting material, quarterly Town Hall presentations, etc.)

• Gather and distribute sensitive, confidential information as needed

• Additional duties as assigned.