Executive Assistant

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:

026970 Executive Assistant (Open)

Job Description:

Provides secretarial/administrative support directly to executives (including CEO), exercising confidentiality, tact and diplomacy. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, and calendars. Typically arranges business travel, coordinates meeting arrangements and tracks expenses. Participates in the development and implementation of secretarial standards, policies and practices for the organization.

Key Responsibilities:

• Provides high-level administrative support and assistance to assigned executives.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the executives.

• Receives incoming communication or memos on behalf of the executives, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate colleague.

• Responds to incoming communications on behalf of the executives.

• Manages calendars and arranges travel and accommodations for the executives.

• Schedules and attends meetings on behalf of the executives, taking notes and recording minutes.

• Process expense reports and manage accounts for the executives.

• Responds to and resolves administrative inquiries and questions from colleagues.

• Performs other related duties as assigned.

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Education and Experience:

• Typically possesses an Associate's or Bachelor's degree and 2-4 years of experience.

Knowledge and Skills:

• Excellent verbal and written communication skills.

• Excellent customer service skills.

• Excellent time management skills with a proven ability to meet deadlines.

• In-depth knowledge of basic office equipment (i.e. copiers, scanners, fax machines, calculators, etc.).

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Ability to function well in a high-paced and at times stressful environment.

• Exceptional attention to detail.

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EEO Statement:

https://www.greif.com/wp-content/uploads/2023/04/HR-101-Equal-Employment-Opportunity-Policy-English.pdf

We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif's Equal Opportunity Policy.