Executive Assistant Global Supply Chain Planning

Innovation is in HP's DNA. From our origins in a Palo Alto, CA garage in 1939, to our current position as one of the world's leading technology companies, HP has grown to become a leader in technology and corporate culture, inspiring innovators, and entrepreneurs around the globe. HP brings together a portfolio that spans printing, personal computing, software, and services to serve more than 1 billion customers in over 170 countries.

HP's vision is a world where innovation drives extraordinary contributions to humanity and is on a mission to create technology that inspires ambitious and meaningful progress. At HP, we believe that one thoughtful idea has the power to change the world. We are committed to fostering a diverse and inclusive workplace that attracts exceptional talent and to supporting our employees to succeed at all levels.

This role is aligned to HP's Supply Chain and will provide Executive Administrative (EA) support to the Global Head of Global Supply Chain Planning. HP's Supply Chain spans across 34 distribution centers and 69 manufacturing locations in nearly 170 countries, shipping over 150 million products every year. Our Supply Chain vision is to become a competitive weapon for HP through driving agility in our processes and tools, building resilience in our supply base and driving sustainable impact actions essential to our communities, our people, and our planet.

The ideal candidate will have experience working in a fast-paced environment and supporting Executive leaders (EVP and SVP level). They should demonstrate a proven ability to execute core EA functions in an independent, resourceful, and confidential manner. The Global SC Planning EA will contribute to the development of new concepts/techniques to complete complex, specialized assignments/tasks in innovative, efficient, effective, and ethical ways. They will support assignments that are highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge are required to resolve problems. They will demonstrate strong communication, administrative, and organizational skills, as well as finesse in interacting with all levels of management, applying extensive knowledge of their job skills and HP company policies and procedures. This individual will typically provide guidance to other employees and will work with teammates and cross-functional teams contributing to a positive working environment.

This job may require work outside the typical 8am - 5pm (Central), Mon-Fri working hours.

Responsibilities:

• Partner with the Global SC Planning Executive and Chief of Staff to create a seamless working environment for the team.

• Manage professional and personal scheduling for the Global SC Planning Executive, including agendas, mail, email, phone calls, client management and other company logistics; including proactively identifying and anticipating Global SC Planning Executive calendar needs (in partnership with Chief of Staff).

• Work closely with the Global SC Planning Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Global SC Planning Executive updated. Anticipate Global SC Planning Executive's needs in advance of meetings, conferences, including collection and review of internal and external briefing documents.

• Complete a broad variety of administrative tasks that facilitate the Global SC Planning Executive's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and maintaining contact lists.

• Schedule travel (domestic & international) for the Global SC Planning Executive, obtaining required visas when needed and submitting all travel expenses in expense management system. Includes site visit coordination: agenda planning in coordination with local site leads, event logistics (venue selection, rooming options, catering, A/V needs for employee engagement activities related to visits such as townhalls, roundtables and other ad hoc employee events). This includes utilizing network of EAs and site leads for planning, sending invitations as well as collecting nominations for roundtable events and centralized tracking of attendees worldwide.

• Set up logistics and send out communications for virtual and/or in-person meetings, including assisting with creating the agenda, conference room setup, ordering/setting up catering, external dinners and/or team building events.

• Maintain professionalism and strict confidentiality with all materials.

• Drive operational efficiencies through development of repeatable processes and utilization of productivity tools (i.e. Teams, Smartsheet, etc)

• Act as the delegate for the senior executive in specific company systems including HR, procurement, and recognition systems.

• Maintain updated org charts and distribution lists for senior executive and entire organization.

• Assist the Global SC Planning Executive in the development of presentations for internal and external audiences.

• Distribute reminder emails for upcoming actions, general record retention and maintenance, assisting with the cost center(s), assisting with onboarding new employees/interns, purchasing items, and creating purchase orders in accordance with HP procurement policies.

• Collaborate, network, and influence the ELT Executive Assistant community.

Qualifications:

• Senior/advanced general administrative skills/ knowledge of most general administrative issues

• Strong written and verbal communication skills

• Proven organizational and time management skills. Usually works on multiple issues/projects and has the experience and ability to support multiple assignments with competing deadlines.

• Expert knowledge in HP systems and processes needed to manage expenses, procurement, travel, managerial reporting, technical configuration, etc. (Training will be provided.)

• Proficiency in Microsoft Office suite (e.g. Powerpoint, Microsoft, Office365, Sharepoint), collaboration programs (e.g. Zoom, Teams, Smartsheet), and willingness to learn new applications as needed to support the organization.

• Ability to design, develop and edit graphic presentations and materials using Powerpoint, Adobe, etc

• Ability to rapidly communicate through multiple mediums (i.e. Teams, Text, WhatsApp, Email)

• Strong interpersonal skills with the ability to balance efficiency with collaboration/cooperation to complete assignments.

• Ability to represent the team with a calm, professional demeanor. Supports the organization's culture with high-energy and a positive approach.

• Ability to work effectively from an HP office as well as a virtual work environment when needed.

Education and Experience Required:

Bachelor's degree or equivalent preferred.

Minimum of 10+ years general administrative experience, or equivalent combination of experience and college level education.

HP offers a comprehensive benefits package, including:

• Dental insurance

• Disability insurance

• Employee assistance program

• Flexible schedule

• Flexible spending account

• Health insurance

• Life insurance

Per the Washington statute, the estimated range of compensation for this job in that location, at the time of this posting, is 79,800.00 - 113,700.00 USD Annual. This position may be eligible for incentive pay, for openings where this is applicable.

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