Executive Assistant, Global Equities

Why join us?

Are you looking to join a dynamic pension plan that embodies the strong values of its 600,000 members and is an industry leading global investor? If so, we would love to tell you our story.

At OMERS we put our people first and are proud to embrace the diversity of thought and leadership that comes from having locations in Toronto, London, New York, Singapore, Sydney and other major cities across North America and Europe. Our culture is truly one of a kind. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live with an ever-constant eye to the global investment markets.

In this role, you'll support an Executive Vice President (EVP) and members of the investment team. Your success will depend on a customer service mindset, organizational skills, attention to detail, project management abilities, and problem-solving capabilities.

You will be a key member of an engaged and driven team-part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry in best practices through every interaction, every day. We go above and beyond to serve our pension members by anticipating needs, being honest and considerate, being collaborative and valuing our relationship with our partners and colleagues.

Role responsibilities:

Administrative Support

• Provide a full range of administrative services for the EVP and NY-based portfolio managers and analysts.

• Ensure quality service, confidentiality, professionalism, and proactiveness in all interactions and tasks.

• Manage incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence for the EVP.

• Handle general office duties such as ordering catering, mail distribution, and meeting room bookings.

• Assist the EVP in tracking a wide array of business initiatives, with regular follow-up and progress reports.

Meeting Management

• Schedule meetings, organize catering, prepare agendas, take minutes, and document action items for leadership team meetings and strategy sessions.

• Plan and coordinate onsite and offsite meetings, special functions, and events (e.g., all-team town halls and annual team offsites).

Document Preparation

• Accurately prepare reports, presentations, emails, and sensitive documents on behalf of the EVP, including presentations intended for the Executive Leadership Team and the Board.

• Conduct research and utilize appropriate sources to gather required information.

Calendar and Travel Coordination

• Manage and maintain a complex Outlook calendar for the EVP.

• Coordinate extensive domestic and international travel arrangements, including arranging visas, booking hotels and transportation, and managing itineraries.

Project Execution

• Assist with projects and special assignments by establishing objectives, determining priorities, troubleshooting, and adjusting plans.

• Resolve any issues that may arise in a professional and calm manner.

Financial Management

• Manage invoices, budget reports, and timely submission of team expense reports.

Qualifications:

• Minimum 5 years of executive assistant experience supporting a senior executive in a large, complex, international organization.

• EA experience in a financial services organization is preferred (ie. investment banking, sales & trading, wealth management, accounting).

• Post-secondary education (college or university) is required.

• Excellent computer literacy and deep proficiency in Microsoft Office Suite (Teams, Outlook, PowerPoint, and SharePoint).

• Exceptional interpersonal, verbal, and written communication skills.

• Ability to work well under pressure and meet tight deadlines.

• An ease and superior proficiency with numbers.

• A service mindset, when partnering with internal stakeholders and business contacts.

• Keen attention to detail when writing and editing business documents, managing meeting and travel calendars, and preparing expense reports.

• Flexibility to work extra hours on occasion and sometimes on short notice.

• Demonstrated strength in time management and organizational skills with the ability to multi-task in a fast-paced and demanding environment.

As required by New York City law, OMERS & Oxford provides a reasonable range of base salary for each role that is advertised in New York City. The salary offered to the successful candidate will consider a wide array of factors including but not limited to the individual's skill set and level of experience applicable to the role they are being offered. For New York City only, the annualized base salary range for this role is $100,000 - $125,000.

You may also be eligible to receive an annual Incentive Award which may include Short-term Incentive, benefits, and/or retirement savings plan - details on these elements of compensation are included within OMERS & Oxford offer letters.

The annualized base salary ranges for the primary location and any additional locations are listed below. The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual's skill set.

Primary location: New York

Primary Location Base Pay Range: $70,000.00 - $110,000.00

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans - details on these elements of compensation are included within OMERS & Oxford offer letters.

Our story:

Founded in 1962, OMERS is one of Canada's largest defined benefit pension plans, with $128.6 CAD billion in net assets as of December 31, 2023. OMERS is a jointly-sponsored pension plan, with more than 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children's aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe - serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.