Executive Assistant

This role will be responsible for supporting two GLG leaders in a variety of ways that includes, time and calendar management, meeting preparation, assistance with project management/tracking, travel and more as required. A successful candidate is highly-detail oriented, proactive, and able to manage multiple priorities at once. This role requires superb judgment and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met.

Specific responsibilities include (but are not limited to):

• Scheduling and managing heavy calendar activity: tracking, and confirming both internal and external meetings

• Schedule meetings with outside vendors

• Responsible for arranging domestic and international travel arrangements and managing expense reports

• Interacting with internal & external clients and colleagues in a highly professional manner, being the team's point person, gatekeeper, and the liaison between all departments

• Maintaining superior organization of highly confidential business and personal paperwork

• Review and prepare miscellaneous reports and documents as required; prepare background documents as necessary for meetings

• Coordinate activities, meetings, and events for each individual's respective teams

• Liaison between Accounts Payable and IT teams to approve and monitor team expenses and IT-related issues

• Provide general office support, including, phone coverage, file maintenance, special projects, resolving day-to- day operational problems, developing presentations and maintaining charts and reports

• Manage distribution of internal communications

• Other duties as assigned

An ideal candidate will have the following:

• Minimum 1+ years similar experience

• Bachelor's degree or higher (required)

• Has extensive experience as a "gatekeeper" and can prioritize requests, pushing back when required

• Must be extremely proficient in MS Office specifically: Outlook, Word, Excel

• Strong PowerPoint skills to assist team with presentations

• Must be extremely well organized and detail oriented

• Must be reliable, consistent and punctual with a high level of professionalism

• Able to come into the New York Office a minimum of 3 days a week

• Confidential and trustworthy - must use good judgment and discretion as needed

• Proactive, self-motivated and excellent interpersonal skills - a "do whatever it takes" attitude

• Ability to work independently, or as a team member, while maintaining focus and productivity

• Exceptional and diplomatic communication skills, both verbal and written

• Ability to handle any responsibility calmly while under pressure

• High-level comfort managing up-to-date technologies

• Willingness to work flexible and extended hours outside of the traditional workday, as needed

We seek bright, positive, and flexible people who also:

• Act with the highest integrity and professionalism in all their endeavors

• Utilize superior analytical and problem-solving skills

• Think creatively and focus on opportunities for growth, leading others to do the same

• Express a strong desire to work in a team

• Respond effectively to management direction and client needs

• Demonstrate the ability and initiative to handle growing responsibilities over time