Executive Assistant

Job Type Full-time Description Company GHP unites architectural, environmental, and construction services to deliver solutions for the built environment that protect, inspire, and enhance the way people work and live.? GHP seeks individuals who demonstrate our core values of passionate drive, responsive, solutions oriented, trusted, and relationship focused to join our team.? GHP offers a competitive benefit package with an opportunity for bonus pay, commitment to work/life balance, a positive workplace culture, clear career pathing, a cell phone stipend, and a platinum healthcare plan. This is an in-office position located in GHP's downtown Nashville location.

Qualifications Bachelor's Degree or Equivalent 8 - 10 Years of Executive Assistant Experience Budgetary experience preferred with knowledge of using Microsoft Applications (i.e., Teams, Excel Spreadsheet, PowerPoint) Excellent client-facing and internal communication skills Excellent written and verbal communication skills Excellent organizational skills including attention to detail and multitasking skills Job Essentials, Responsibilities, Duties The following are key job essentials, responsibilities, and duties of the job. This is in no way inclusive of all tasks, duties, and responsibilities, and the required activities may change at any time with or without notice. Executive Task Management:

Assist Business Leader in managing to do lists. Attend meetings and extract to do items, track them in Asana software by responsible party and due date, follow up to ensure that all items are complete. Lead Bi-Weekly Touch Base Strategy meetings on various clients, projects, & presentations.

Be Flexible with working directly in the Nashville office and via teams during business leader's travel. Executive Email and Calendar Management: Monitor the Business Leader's email to extract to do items and meeting requests.

Assist by replying to email, scheduling meetings, tracking to-do items, filing attachments, and other activities. Notify executives for time sensitive replies. Keep inboxes organized.

Executive Document Management:

Assist in producing meeting records and maintain Executive's files. Coordinate and finalize Company Monthly Reports for the File.

Utilize Microsoft Teams to ensure consistency with file naming properly and ease of retrieval. Write thank you notes and send on behalf of Executives. Track sponsor requests and non-profit/organizational activities Assist with documenting all SOP's (processes, templates, and resource material) for the Company and working with the Standards Committee to keep files updated.

Executive Departmental Coordination: Be a resource for departmental needs, triage questions and work with executives for approvals. Understand confidentiality and who has access to what information.

Maintain confidentiality and discretion when communicating with team members regarding executive's activities. Assist with Strategic Planning, Departmental and Location Meetings, Annual Meeting, including coordinating meeting locations, travel planning, content preparation, attending, and documenting outcomes of meetings. Skills, Abilities, and Personality Traits The Executive Assistant will have demonstrated skills and understanding of various administrative and project coordination demands including, but not limited to: Problem Solving

• Ability to analyze problems and identify solutions and make informed decisions under pressure. Attention to Detail

• Attention to detail is required for data entry, reviewing project documents, tracking progress, and ensuring our work meets the quality expectations of our brand. Time Management

• Strong organizational and prioritization skills to effectively meet deadlines. Stress Management

• Capacity to manage multiple projects and deadlines simultaneously and adapt to changing priorities in a fast-paced environment. Effective Communication

• Clear concise communication skills, both written and verbal, are required for interacting with our clients, consultants, contractors, and team members. Conflict Resolution

• Skill in resolving conflicts or disagreements that may arise within project teams or external parties. Critical Thinking

• Ability to evaluate information, assess risks, and anticipate potential challenges to project success. Professionalism

• Conducting oneself with responsibility, integrity, accountability, and excellence. Effectiveness

• Ability to demonstrate empathy in engaging with team members and clients, understanding their needs, and addressing their concerns. Position Summary The Executive Assistant is a highly organized and detail-oriented individual who plays a key role in supporting the Business leader.
  
  This role requires exceptional organizational skills, the ability to manage competing priorities, and a high level of professionalism. The Executive Assistant will do a variety of activities to ensure the Business leader's effectiveness by managing tasks, overseeing email, calendars, coordinate meetings, handle communications, and execute administrative tasks crucial to the efficient operation of executive offices. Strong interpersonal skills and discretion are essential, as this position involves interaction with internal and external stakeholders at all levels.
  
  Core Values: All positions at GHP demonstrate GHP's Core Values in our interactions and the work that we perform. We are Passionate . We love what we do.
  
  We are Solutions Driven . We solve problems. We are Responsive . We are there when you need us. We are Accountable . We are committed to results.
  
  We are Partners . We care about our clients and team. Why Join GHP: Opportunity to work with a diverse and talented team on impactful projects.
  
  Competitive salary and comprehensive benefits package. Professional development and growth opportunities. A collaborative and inclusive work environment that values innovation and creativity.
  
  This job ad is not intended to be a comprehensive listing of all job duties and responsibilities. GHP is an equal opportunity employer. To apply for this position, submit a resume, cover letter, and portfolio to the online career page at https://www.ghp1.com/careers. Salary Description $55k - $65k