Executive Assistant

Position Objective:

The Executive Assistant provides comprehensive administrative support to the Mission Office Director (MOD) and MOD Deputy Director (MODD) in various tasks and projects. This role is supporting the Advanced Research Projects Agency for Health (ARPA-H). The Executive Assistant plays a crucial role in supporting the efficient operation of the Mission Office by providing administrative assistance to the MOD and MODD.

Duties and Responsibilities:

1.Task and Suspense Tracking :

• Track and coordinate all taskers and deadlines within the program/office.

• Ensure timely responses to requests and inquiries from various stakeholders.

2.Calendar Management :

• Maintain calendars for supported ARPA-H staff, including MOD and MODD.

• Coordinate meetings, visits, and events, taking into account priorities and deadlines.

3.Documentation Support :

• Manage program documentation activities to ensure compliance with ARPA-H policies.

• Develop and maintain distribution lists, document repositories, and technical documentation centers.

4.File Management :

• Maintain organized files to store program-related documents, briefings, contracts, and reports.

• Assist in archive management, including compilation, retention, logging, and retrieval of files.

5.General Office Support :

• Process requests and track the status of ARPA-H IT equipment/services.

• Provide administrative support to Government personnel, including answering inquiries and coordinating badge and PIV issuances.

• Assist in office moves and in/out processing of staff.

Basic Qualifications:

• Degree Requirement: Associate's degree in any field.

• Years of Experience: Minimum of 2 years of relevant administrative experience.

Minimum Qualifications:

• Proficiency in office software tools (e.g., Microsoft Office Suite).

• Excellent organizational and time-management skills.

• Strong communication and interpersonal abilities.

• Attention to detail and ability to multitask.

• Knowledge of administrative procedures and protocols.

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

Position contingent on contract award.