POSITION SUMMARY: 32 hrs/wk
The Executive Assistant provides one on one support to the Executive, acting as a liaison with internal and external parties. This position handles confidential information with a high degree of discretion.
A variety of assignments, some of considerable complexity, are involved requiring familiarity with the operating details of the Company and the ability to interpret and apply departmental procedures. This position handles a wide variety of situations and conflicts involving the clerical and administrative function of the office. This position requires the ability to operate pro-actively and independently to assure a high level of administrative support for the Executive.
1.Formulates and crafts original letters, memoranda, and other correspondence with little supervision. This work often involves matters of a confidential and technical
2.Maintains the Executive's telephone messages and mail; to include the screening, prioritizing and reference of the messages to other individuals in the Company, where
appropriate. May determine appropriate course of action, referral, or response.
3.Manages an extremely active calendar of appointments including the day-to-day scheduling process for the Executive to assure that their time is handled efficiently.
Makes arrangements for the Executive and/or other personnel within designated area of responsibility, for travel, conferences, appointments, and meetings.
4.Assists in compiling and distributing all monthly reports, as needed.
5.Manages the monthly Accounts Payable invoice process to ensure that all accruals are accurately completed and invoices are submitted for payment in a timely manner.
6.Manages all Corporate Authority requests within designated area of responsibility.
7.Oversees the GenSTAR and GenSERV approval process within designated area of responsibility, to ensure that all approvals are given in a timely manner, in
conjunction with Corporate policy.
8.Coordinates all aspects of meetings within designated area of responsibility, as needed.
9.Coordinates the preparation of presentations, as needed.
10. Performs other office related duties as requested by the Executive and/or senior management.
11. Demonstrates care and compassion to ensure that all internal and external customers consistently receive the highest quality of service.
12. Shows respect and appreciation to others.
13. Works with a positive attitude, demonstrating teamwork and enjoyment for the job.
14. Demonstrates focus and discipline to in doing the best job possible.
15. Exhibits honesty and integrity in all aspects of the job.
16. Performs other related duties as assigned.
SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS: 1. A high school diploma or equivalent is required. 2.
A minimum of three years of diversified secretarial experience. 3. Additional related experience is required for this position, including computer proficiency
Position Type: Full Time
Req ID: 310444
Center Name: Genesis HealthCare
Genesis Healthcare LLC