Executive Assistant

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we're all a part of something bigger than ourselves. Are you ready to change the way the world moves?

Enterprise Technology plays a critical part in shaping the future of mobility. If you're looking for the chance to leverage advanced technology to redefine the transportation landscape, enhance the customer experience and improve people's lives, this is the opportunity for you. Join us and challenge your IT expertise and analytical skills to help create vehicles that are as smart as you are.

We are seeking a highly skilled and professional Administrative Assistant to support our Executives. The ideal candidate will possess exceptional organizational and communication skills, a keen attention to detail, and the ability to handle sensitive information with discretion. Proficiency in Microsoft Office and digital tools is essential.

We are seeking a highly skilled and professional Administrative Assistant to support our Executives. The ideal candidate will possess exceptional organizational and communication skills, a keen attention to detail, and the ability to handle sensitive information with discretion. Proficiency in Microsoft Office and digital tools is essential.

What You'll Do…

• Executive Support: Provide comprehensive administrative support to the Executives, including managing their calendar, scheduling appointments, and organizing travel arrangements.

• Communication: Act as the primary point of contact between the Executives and internal/external stakeholders. Manage email correspondence, prepare reports, and draft communications.

• Meeting Coordination: Plan, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

• Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Project Management: Assist in the planning and execution of various projects, ensuring timelines are met and deliverables are of high quality.

• Office Management: Oversee office operations, including ordering supplies, maintaining office equipment, and ensuring a professional work environment.

• Confidentiality: Handle confidential information with the utmost discretion and ensure compliance with data protection policies.

• Digital Tools Management: Utilize digital tools and platforms (e.g., Microsoft Teams, Zoom, Webex) to enhance productivity and communication.

• Cybersecurity and Privacy:

• Security Protocols: Ensure adherence to cybersecurity protocols, including the use of strong passwords, two-factor authentication, and secure communication channels.

• Data Privacy: Handle sensitive information with care, ensuring compliance with data protection regulations and company policies.

• Continuous Learning and Adaptation:

• Professional Development: Stay updated with the latest digital tools and technologies by attending webinars, taking online courses, and participating in professional networks.

• Adaptability: Quickly adapt to new software and tools as they emerge, ensuring the executive team remains at the forefront of technological advancements.

Working Conditions:

• Full-time position, typically Monday to Friday.

• May require occasional overtime or weekend work depending on project deadlines or executive needs

What You'll Do…

• Executive Support: Provide comprehensive administrative support to the Executives, including managing their calendar, scheduling appointments, and organizing travel arrangements.

• Communication: Act as the primary point of contact between the Executives and internal/external stakeholders. Manage email correspondence, prepare reports, and draft communications.

• Meeting Coordination: Plan, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

• Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Project Management: Assist in the planning and execution of various projects, ensuring timelines are met and deliverables are of high quality.

• Office Management: Oversee office operations, including ordering supplies, maintaining office equipment, and ensuring a professional work environment.

• Confidentiality: Handle confidential information with the utmost discretion and ensure compliance with data protection policies.

• Digital Tools Management: Utilize digital tools and platforms (e.g., Microsoft Teams, Zoom, Webex) to enhance productivity and communication.

• Cybersecurity and Privacy:

• Security Protocols: Ensure adherence to cybersecurity protocols, including the use of strong passwords, two-factor authentication, and secure communication channels.

• Data Privacy: Handle sensitive information with care, ensuring compliance with data protection regulations and company policies.

• Continuous Learning and Adaptation:

• Professional Development: Stay updated with the latest digital tools and technologies by attending webinars, taking online courses, and participating in professional networks.

• Adaptability: Quickly adapt to new software and tools as they emerge, ensuring the executive team remains at the forefront of technological advancements.

Working Conditions:

• Full-time position, typically Monday to Friday.

• May require occasional overtime or weekend work depending on project deadlines or executive needs