Executive Assistant For The Office Of Enrollment And Student Services

Position Information

Department/College Enrollment and Student Services Position Title Executive Assistant for the Office of Enrollment and Student Services Job Category Staff Posting Number 00451 FLSA Non-Exempt Full or Part Time Full-Time Other Temporary No If Temporary, number of months

Position Summary Information

Duties

The Executive Assistant for the Office of Enrollment and Student Services reports to the Assistant Vice President for Enrollment & Student Services and provides administrative and office management support to the Office of Enrollment and Student Services (AVPESS).

ESSENTIAL FUNCTIONS:

• Provide Executive Administrative support to the AVPESS and the Office of Enrollment and Student Services.

• Assist AVPESS to ensure institutional, state, federal policies and deadlines impacting the Office of Enrollment and Student Services are monitored and met.

• Assist AVPESS with budget and planning documents

• Manage AVPESS' scheduling and daily calendar items, providing support materials for agendas.

• Meet annual goals established by the AVPESS.

• Serve as the Ombudsman for satisfactorily resolving student problems/conflicts.

• Provide primary support for researching, formulating, developing, writing, and distributing materials, schedules, calendars, budgets, plans, proposals and reports for the Office of Enrollment and Student Services.

• Provide primary support for university calendar development and catalog publication,

• Provide primary support for Enrollment and Student Services operational oversite and policy implementation.

• Manage the day-to-day operations of the Office of Enrollment and Student Services including development of filing systems and databases that support efficient and effective operations.

• Manage purchase orders, requests for leave, and travel forms for the Office of Enrollment & Student Services.

• Manage agendas, tasks, reports and final minutes for all Enrollment & Student Services meetings and projects.

• Manage timely annual Assessment Plans and Reports for Enrollment Management.

• Maintain security of confidential information, files and documents.

• Serve as the recorder of the Enrollment & Student Services Board of Trustees subcommittee meetings.

• Maintain up to date technological skills and use efficiently in performance of job functions.

• Comply with all policies of the University.

• Interact with Students

• Attend Honors & Awards and Commencement Ceremonies to assist with student activities.

• Demonstrate flexibility and adaptability to changing work scope and tasks based on need.

• Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff.

• Maintain "open door" to internal and external customers.

• Identify opportunities for improvements to work practices and offers viable solutions for implementation.

• Proactively engage in problem solving related to tasks in this position with internal and external people.

• Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance.

• Complete other tasks as assigned

Qualifications

QUALIFICATIONS REQUIRED:

• Bachelor's Degree

• 3 years Executive Assistant or Project Management experience

• Demonstrated mastery of Office Applications Word, Excel, PowerPoint and Report Writing

• Demonstrated successful management of budget preparation, monitoring and reporting

OTHER QUALIFICATIONS REQUIRED:

• Ability to maintain confidentiality.

• Ability to be proactive and act with initiative.

• Ability to work independently.

• Ability to prioritize tasks to meet deadlines.

• Ability to manage multitasks simultaneously in a fast paced environment.

• Ability to work with colleagues across campus and at other institutions effectively.

• Student service focused.

• Strong verbal and written communication skills.

Salary Schedule

Salary Band: N290

To view salary schedules visit: https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/

Salary will be commensurate with experience and qualifications.

Posting Detail Information

University Information

Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

EEO Statement

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

Background Check Statement

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Close Date Open Until Filled Yes Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended. Please provide contact information for three professional references on your application. Include correct email addresses if available.

Additional Information

Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees.

For assistance, contact the Human Resources Office at 256-216-3333 or email us at employment@athens.edu.