Executive Assistant

This position will use a high level of judgment, discretion, and minimum supervision to provide a wide range of support to the Chief Innovations Officer, Chief Human Resource Officer and their departments, especially in the areas of managing schedules, priorities, workflow, screening of all incoming documents, undertaking basic research, preparing meeting documentation, preparing responses, and ensuring the smooth delivery of services.

Essential Duties and Responsibilities:

• Manage Executive schedule as needed and act as liaison for direct reports as needed
• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements, as needed
• Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
• Meet and greet executive visitors
• Maintain confidentiality of information
• Assist in organizing and implementing events such as meetings, reserving meeting space, conference room setup (prepare for audio/visual requirements), and business meals
• Assist in facilities management such as managing vendors, ordering supplies and submitting invoices for payment
• Prepare and maintain executive expense reports and supporting documentation as needed
• Assist with onboarding new department employees
• Work on Innovation projects as needed
• Assist in department and company events, meetings, employee team building activities, or special projects while maintaining the company culture
• Encourage and maintain a high level of teamwork and inspire trust throughout the department by keeping others informed though timely dissemination of relevant information, reports, etc.
• Adhere to policies and procedures
• Maintain attendance, punctuality, required training, dress code, safety, compliance, and confidentiality

Education and/or Experience

• Bachelor's degree preferred; however, equivalent work experience in a related field will be considered in lieu of a degree
• Three to five years' prior experience in mid-to senior-level administration, business, management, or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)

Skills and Abilities

• Excellent written and verbal communication skills
• Maintain a polished, professional appearance consistent with company standards and executive-level expectations.
• Represent the executive team with a high level of professionalism in both office settings and external meetings or events.
• Able to concentrate on multiple problems/tasks at once
• Able to meet deadlines in a fast-paced quickly changing environment
• Proactive approach to problem-solving with strong decision-making skills
• Ability to demonstrate the highest level of ethical behavior and confidentiality and maintain confidentiality with sensitive information.
• Respectful demeanor toward other associates and managers that promotes a positive and professional work environment.
• Understand and comply with bank policy, laws, regulations as applicable to your job duties. This includes but is not limited to; complete compliance training and adhere to internal procedures and controls; report any known violations of compliance policy, laws, or regulations and report any suspicious customer and/or account activity.