Executive Assistant

FIGS is seeking an Executive Assistant to assist our Marketing Executive team. In this role, you will support FIGS' leaders, including our Chief Marketing Officer, with a variety of tasks. The ideal candidate is an extremely organized individual who loves helping others and thrives in a fast-paced environment. The Executive Assistant must be creative and enjoy working within a high-growth, entrepreneurial environment that is mission and results-driven. They will have the ability to exercise good judgment, with exceptional communication and organizational skills, along with impeccable time management abilities, and a proactive approach. The Executive Assistant will have the ability to work independently on projects from conception to completion.

What you'll do:

• Calendar Management

• Maintain and organize executives' calendars, scheduling meetings, appointments, and travel arrangements. Coordinate with internal and external parties to ensure efficient use of time.

• Communication

• Serve as the primary point of contact for internal and external stakeholders, filtering and prioritizing incoming communications. Draft and edit correspondence, emails, presentations, and other documents on behalf of executives as needed.

• Meeting Coordination

• Plan and organize meetings, including agenda preparation, venue booking, and logistics coordination. Attend meetings, take minutes, and distribute actionable follow-up items to relevant parties.

• Travel Arrangements

• Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visas. Prepare detailed travel agendas and ensure executives are equipped with all necessary documents and information.

• Administrative Support

• Assist with the preparation of reports, presentations, and documents for internal and external distribution. Conduct research and compile data as needed to support executive decision-making processes. Manage expenses, invoices, and reimbursements, maintaining accurate records and reconciling accounts.

• Confidentiality

• Handle sensitive and confidential information with discretion and professionalism. Uphold a high level of confidentiality and integrity in all interactions and tasks.

• Special Projects

• Support executives in various special projects and initiatives, providing administrative assistance as required. Take ownership of ad-hoc tasks and assignments to ensure timely completion.

Qualifications:

• Minimum 5 years of proven experience as an Executive Assistant or similar role, preferably supporting multiple executives.

• Proficiency in Microsoft Office Suite and the Google Suite.

• Exceptional organizational and multitasking skills, with the ability to prioritize tasks efficiently.

• Strong verbal and written communication skills, with keen attention to detail.

• Ability to anticipate needs and proactively address issues before they arise.

• Discretion and confidentiality in handling sensitive information.

• Flexibility and adaptability to work in a fast-paced environment with changing priorities.

• Professional demeanor and excellent interpersonal skills.

• Availability to work occasional evenings or weekends, as needed.

FIGS Compensation and Benefits

Pay Range

• At FIGS, your base salary is one part of your total compensation package. This role's base salary range is between $68,600 and $98,000. Actual base salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.

Additional Compensation and Benefits

• Equity: All FIGS employees have the opportunity to own shares of FIGS stock through our new-hire equity program. Additionally, FIGS provides a discount when purchasing FIGS stock voluntarily through our FIGS Employee Stock Purchase Plan

• Other compensation and benefits offered include:

• Comprehensive benefits and perks package focused on your well-being, including premium medical, dental and vision coverage, and full access to wellness services through Breethe and Classpass. 100% FIGS-sponsored life insurance and disability insurance

• Amazing 401(k) program, with a company match up to the first 6% of your contribution

• Generous paid time off

• We have 12 company holidays. For salaried team members, we offer flexible vacation. For our hourly team members, we offer up to 3 weeks of accrued vacation

• Meaningful time away for baby bonding, including parental leave, new parent care meals, and a transition back to work for primary caregivers

• FIGS sponsored Uber Eats voucher for in-office weeks

• Personalized discount code for 50% off all FIGS products, along with a separate code to share with family and friends to enjoy a 25% discount site-wide

• Access to FIGS Vet, Discounted Pet Daycare, Discounted Pet Insurance, and so much more…

• Benefits eligibility is determined by hour requirements and length of service

A little bit about us…

FIGS, Inc. is a founder-led, direct-to-consumer healthcare apparel and lifestyle brand that seeks to celebrate, empower and serve current and future generations of healthcare professionals. We redefine what scrubs are by creating technically advanced apparel and products that feature an unmatched combination of comfort, durability, function and style, all at an affordable price. With the largest DTC platform in healthcare apparel, we sell our products to a rapidly growing community of loyal customers. Through these customer relationships, FIGS has built a community and lifestyle around a profession, revolutionizing the large and fragmented healthcare apparel market and becoming the industry's category-defining healthcare apparel and lifestyle brand.

Our Threads for Threads initiative is integral to our mission to improve the lives of healthcare professionals on a global scale. Founded alongside FIGS in 2013, Threads for Threads donates scrubs to healthcare professionals working in resource-poor countries around the world.

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