Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Executive Assistant

Expired Job

Faithlife Bellingham , WA 98225

Posted 2 months ago

POSITION SUMMARY

In this position, you will enhance the effectiveness of the executive marketing and product teams by providing information management and logistical support. This is an exciting opportunity for someone who enjoys playing an active role in organizing and delivering day-to-day operations support to ensure meetings, operations, and executive support run smoothly and efficiently. This involves paying close attention to details, anticipating the needs of senior leadership and staff, and keeping a pulse on the strategic priorities of the department. The ideal candidate for this role is a seasoned Executive Assistant who is highly self-motivated, professional, and capable of managing and prioritizing tasks in a fast-paced work environment.

REPORTING RELATIONSHIPS

Direct Reporting to: Vice President of Marketing and Bible Study Products

Responsibilities

  • Record meeting notes for the executive team; track projects, action items and deadlines.
  • Collect and analyze information to support the executive team.
  • Manage calendars, schedules, and deadlines for select members of the executive team.
  • Develop and maintain internal systems in support of organizational efficiency.
  • Interface with staff as a representative of the executive team.
  • Manage administrative tasks (minutes, planning retreats, travel, HR support, and coordination of meetings).
  • Maintain and coordinate monthly/annual department surveys, award tracking, and employee-related documentation.
  • Coordinate executive travel arrangements, expense reporting, and other operational support.
  • Provide additional administrative support to the executive team as needed.
  • Coordinate department meals for meetings and events.
  • Assist management with the hiring pipeline.
  • Other administrative tasks.

Preferred Qualifications

  • Minimum 35 years related professional experience (executive/office administration/personal assistant, etc.)
  • Proven ability to manage multiple, competing tasks while meeting deadlines
  • Ability to handle confidential information with sound judgement and discretion
  • Trustworthy and reliable
  • Exceptional organizational skills
  • Excellent written and oral communication skills
  • Ability to learn quickly and think systematically
  • Warm, friendly demeanor
  • Intuitive nature with a passion for service
  • Experience with Microsoft Office Suite and Adobe Creative Suite
  • Familiarity with Google Drive, Concur, and other organizational technology preferred
  • Ability to interface successfully with a wide range of stakeholders, and problem solve with diplomacy
  • Demonstrated ability to take initiative and think creatively, combined with a willingness to take direction
  • Must be able to work on site in Bellingham, WA
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant Administration Regional (Bellingham WA US)

Peace Health

Posted 2 days ago

VIEW JOBS 11/16/2018 12:00:00 AM 2019-02-14T00:00 PeaceHealth is seeking a Executive Assistant - Administration Regional for a 1.0 full time equivalent Non-Exempt position. This position will be working Day shift with shift durations of 8 Hours. Req ID: 168011 JOB SUMMARY Performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. ESSENTIAL FUNCTIONS 1. Provides daily support for executive staff. 2. Facilitates workflow for accurate and successful completion of assignments/projects by computer applications that include word processing, spreadsheet, database, and presentations. 3. Composes, produces, and facilitates timely distribution of various correspondences with a high degree of accuracy, efficiency and professionalism. 4. Manages appointment calendars, coordinates meetings, reviews mail, as directed monitors budget and responds as appropriate 5. Coordinates various events/activities, which may include dinners, retreats and meetings. 6. Participates in the design, development, implementation and maintenance of executive office systems and services as appropriate 7. As a member of the executive support team, participates in team meetings, and shares responsibilities as appropriate and necessary. 8. Performs other duties as assigned. QUALIFICATIONS (required unless otherwise noted) EDUCATION: * Business school preferred. EXPERIENCE/TRAINING: * Minimum of five years of progressively responsible administrative support experience in a professional office. LICENSE/CERTIFICATION: * Notary Public Licensure desired but not required. OTHER SKILLS: * Proficient in Windows based PC applications (including Word, Excel, PowerPoint, Microsoft Schedule+ Outlook.) * Excellent verbal and written communication skills * Strong organizational and analytical skills * Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment. * Ability to work with basic office equipment. Please apply online to be considered. For full consideration of your skills and abilities, please attach a current resume with your application. About PeaceHealth PeaceHealth, based in Vancouver, Wash., is a not-for-profit Catholic health system offering care to communities in Washington, Oregon, and Alaska. PeaceHealth has approximately 16,000 caregivers, a multi-specialty medical group practice with more than 900 providers and 10 medical centers serving both urban and rural communities throughout the Northwest. In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. Today, PeaceHealth is the legacy of its founding Sisters and continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission. We offer competitive compensation, a robust benefits package and a collaborative, Mission-driven work environment! To learn more about working at PeaceHealth and the Bellingham community please visit our homepage: www.peacehealth.org/careers. Get a feeling for the Spirit of PeaceHealth through this three-minute video, and visit us on Facebook or LinkedIn! Questions? Review our Employment FAQ or email Recruitment@peacehealth.org. Please note this email does not accept resumes or applications. Location: Bellingham, St. Joseph Medical Center (216) Job Category: Business, Administrative & Facilities Shift: Day Shift Length: 8 Hours FTE: 1.0 Work Type: Full Time Hourly compensation starts at: $24.28, more depending on experience Required Certifications/Licensure: PeaceHealth is committed to providing equal employment opportunities to all qualified job applicants and employees without regard to the following statuses: protected veteran; qualified individual with a disability; race; ethnicity; religion; gender; pregnancy; gender identity; national origin; age; genetic information; sexual orientation; or any other protected status in accordance with local, state, or federal laws. The above information is intended to indicate the general nature and level of work performed by this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of caregivers assigned to this job. Posting Notes: Bellingham || Business, Administrative & Facilities || Other - Administrative || Full Time || SYSTEM & REG ADMIN Peace Health Bellingham WA

Executive Assistant

Expired Job

Faithlife