Executive Assistant / Facilities Manager

Energy Solutions Oakland , CA 94604

Posted 2 months ago

At Energy Solutions we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon and water-use savings. For 25 years weve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.

Our turnkey products accelerate energy efficiency; enable distributed energy resources; promote market development for beneficial products; and provide technical and policy support to set smart energy standards at the local, state, and national levels.

Because of our focus on the market, our innovative products scale quickly and often deliver the majority of our clients energy savings.

How do we do it? We look at the market end-to-end to target the best new technologies, work with key partners in the supply chain for seamless adoption, and then help governments and our market partners set rules that require people to use these beneficial technologies.

Why do we do it? Simply put, our market-based products deliver environmental and resource solutions that are better for business and better for society.

We are currently seeking a full-time Executive Assistant / Facilities Manager to join our Administrative team in providing direct support to the President/Founder. She/he must be a self-sufficient problem solver who can adjust to rapidly changing circumstances and work well under pressure as situations warrant.

Daily responsibilities include, but are not limited to:

  • Manage relationships and serve as a point of contact between employees, internal/external parties, vendors, lenders, and customers

  • Maintain bookkeeping and accounting/back office for multiple organizations

  • General facilities support and property management tasks for multiple commercial and residential properties including; oversee rent and collections, accommodating tenant requests, participating in leasing and marketing activities, office moves, construction, and building maintenance

  • Implement decisions on behalf of the President/Founder in an effective, efficient, professional, and respectful manner

  • Provide general administrative support including phones, calendar management, travel, and meeting/events planning

  • Maintain records; hard copy and electronic filing system

  • Supervision of other administrative staff

  • Other tasks as assigned

Minimum qualifications:

  • Bachelor's degree and 3+ years of bookkeeping, facilities management and administrative experience

  • Ability to learn existing systems and processes quickly

  • Strong interpersonal, business writing and verbal communication skills

  • Exceptional time management, organizational, and multi-tasking skills with strong attention to detail and follow up

  • Ability to work independently and exhibit patience in a fast-paced environment with competing priorities and minimal guidance

  • Exhibit professionalism always and maintain confidentiality

  • Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks

  • Proficient in MS Office tools including Word, Excel, and PowerPoint (skills tests will be required during the interview process) and Yardi Genesis experience preferred

  • Ability to develop and maintain positive relationships with staff and vendors

  • Sense of humor is a plus

  • A proven professional or personal commitment to the betterment of the environment and the reduction of GHGs

Our BART-accessible office is located in downtown Oakland, California. Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package, including medical, dental and vision insurance, and other pre-tax contribution plans.

To apply for this position, please visit


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Executive Assistant / Facilities Manager

Energy Solutions