Executive Assistant

Erickson Living Palm Beach Gardens , FL 33418

Posted 2 months ago

Devonshire is a luxurious 26-acre resort-style continuing care retirement community located on the grounds of prestigious PGA National in Palm Beach Gardens, Florida. We're part of a growing network of communities managed by Erickson Senior Living, a national provider of senior living and health care with campuses in 11 states-and growing.

Devonshire is looking for everyday heroes who want to make a real impact in the lives of seniors. If you're ready to take your career to new heights, join us. In addition to a rewarding career, you'll enjoy an industry-leading total rewards package that includes a competitive salary, an impressive package of health and dental benefits, paid time off and volunteer hours, tuition reimbursement, 401(k) with employer contribution, opportunities for career growth and advancement, and much more!

Devonshire at PGA National is looking for an Executive Assistant to support the Executive Team of our upscale retirement community. The Executive Assistant will provide administrative support, working independently to assist the Executives with communications, correspondence, resolving community/resident issues, time management/planning, travel arrangements, and resident/vendor requests.

How you will make an impact:

  • Answer, screen and log resident incoming calls. Assist Executive Director with emails and voicemails.

  • Greets residents and other walk-in visitors. Manage traffic flow and access to Executive Director, and provide direct assistance to walk-in visitors when appropriate.

  • Address and resolve various community/resident issues as appropriate, with minimal direction from the Executive Director. Escalate or refer issues to the appropriate person as needed.

  • Acts as a liaison between Executive Director and personnel, outside companies and residents.

  • Manage the calendar of the Executive Director, scheduling meetings and conferences, and handle shifting priorities and conflicts as they arise.

  • Process departmental mail and ensure that appropriate follow up and prioritization occurs on all other correspondence.

  • Maintain files and data storage.

  • Set up conferences and meeting rooms as needed.

  • Prepare and type the minutes of staff meetings and maintain intra- and inter-departmental communications.

  • Coordinate travel itineraries including air and ground transportation and hotel accommodations.

  • Process expense reports

What we offer:

  • Competitive benefit packages including medical, dental, vision and 401K with a match after 1 year.

  • Tuition reimbursement, certification reimbursement and student loan refinancing partnership programs are available.

  • State of the art community campuses, ongoing expansion plans, and design enhancements to ensure Erickson Senior Living continues to set the standard for senior living excellence.

  • A culture of diversity and inclusion, which builds on our values, vision and mission.

What you will need:

  • Two+ years of administrative office support experience

  • High School or GED required

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.

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Executive Assistant

Erickson Living