Executive Assistant

Job Summary:

The Executive Assistant provides organized and detailed oriented executive assistant support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, independently handling emails, data entry, expense report management, and other projects as assigned. Use discretion and judgment to prioritize, follow-up and execute schedules and deliverables. May be involved in minute taking and development or administration of policy and procedures. Our Executive Assistant will support our CFO end-to-end and two other leaders from the East Coast of the United States. The role is hybrid, primarily remote but requires flexibility to work from our New Jersey office occasionally.

Division Overview:

The Executive Assistant will support our CFO end-to-end and two other leaders from the East Coast of the United States. Ther role is hybrid, primarily remote but requires flexibility to work from our New Jersey office occasionally.

Responsibilities and Duties:

• The Executive Assistant will serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to develop strong relationships with Senior Management across functions and levels. Ability to interact with a mélange of cultures. Excellent ability to communicate complex issues simply and compellingly to successfully influence senior business leaders. The ability to establish a position of trust with senior leaders to provide interventions and counsel. Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Serve as a liaison and extension of the executive team while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision making when responding to internal and external stakeholders, escalating issues when necessary.
• Interact with the Board of Directors, organizing and managing their agendas for company visits. Help to coordinate the planning and logistics of Board meetings.
• Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents, and reports for management.
• Handle strategic meeting calendar ensuring timing and logistical details are in place to maximize the CEOs efforts while acting as a liaison on behalf of CEO.
• Create agendas for meetings, join meetings with CEO and direct reports where appropriate, taking notes, and drafting meeting recaps including decisions, action items, and due dates
• Simultaneously manage multiple projects by capturing all items in Excel or similar productivity tools. Provide regular and proactive updates on progress to the CEO.
• Organize and prioritize critical issues and required information for the CEO and directs where appropriate to facilitate efficient decision making and implementation.

Qualifications and Skills:

• High attention to detail and exceptional organizational skills.
• Experience with Top Tier 1 Companies.
• Excellent written, verbal, and interpersonal communication skills.
• Strong experience working with MS Office including, Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to maintain a high level of confidentiality and discretion.
• Ability to work independently with little to no supervision.
• Available to work outside standard business hours to support executive management as needed.
• Minimum of 10 years of related work experience.
• Excellent English-language writing skills.
• Strong MS Office Skills.

Additional Skills:

• Capable of working under-pressure and multi-tasking on multiple simultaneous projects.
• Strong presentation skills, and transformational change management experience.
• Possess practical and hands on approach to project management.
• Excellent communicator and ability to communicate with humility.
• Extremely organized, with excellent attention to detail.
• Capable of adapting to new challenges on the fly.
• Can-do attitude, positive towards work and with a willingness to grow within the company.
• Negotiation and Influencing skills.

About Encora

Encora is the preferred digital engineering and modernization partner of some of the world's leading enterprises and digital native companies. With over 9,000 experts in 47+ offices and innovation labs worldwide, Encora's technology practices include Product Engineering & Development, Cloud Services, Quality Engineering, DevSecOps, Data & Analytics, Digital Experience, Cybersecurity, and AI & LLM Engineering.

At Encora, we hire professionals based solely on their skills and qualifications, and do not discriminate based on age, disability, religion, gender, sexual orientation, socioeconomic status, or nationality.

EEO Statement

Equal Opportunity Employer Minorities/Women/Veterans/Disabled