Executive Assistant

Overview

JOB SUMMARY:

Provide administrative support in order to ensure efficiency and effectiveness within the company's office, especially pertaining to the President / GM of the company.

LOCATION: Fairweather, LLC Office- Anchorage, AK

SCHEDULE: Monday through Friday, 8am-5pm

Responsibilities

ESSENTIAL FUNCTIONS:

Support for President /GM

• Provide word-processing, Excel spreadsheets, reports and administrative support

• Assist in the planning and preparation of meetings, conferences, and conference calls

• Manage Executive calendars, working closely with the President / GM

• Event coordination for meetings and special events

• Prepare meeting agendas and itineraries

• Credit Card reconciliation (maintaining receipts in an organized fashion)

• Generally, assist President / GM to be on time and effective

Support for Fairweather Manager Team

• Arrange payments for events, sponsorships, and donations

• Coordinate company personnel travel arrangements, including airline, hotel, and ground transportation for all out-of-state travel and in-state travel as needed

• Assist management team with various projects

• Perform other related duties as assigned by President / GM

• Provide break and vacation relief to Receptionist position

Qualifications

MINIMUM QUALIFICATIONS:

• High School Diploma (or GED or High School Equivalence Certificate)

• At least (3) years of experience as executive assistant

• Proficient in MS Word, Excel and PowerPoint

• Excellent customer service skills

Knowledge, Skills, and Abilities:

The incumbent must have proficient knowledge in the following areas:

• Knowledge of administrative and clerical procedures and office administration

• Knowledge of computers and relevant software applications, including MS Office Suite

• Knowledge of email applications, such as Microsoft Outlook

• Knowledge of customer service principles and practices

The incumbent must demonstrate the following skills:

• Ability to anticipate and plan, manage proactively

• Represent Company and President well

• Abie to establish priorities, work independently, and complete work on time

• Service Orientation

• Actively looking for ways to assist people, improve operations

• Effectively communicate over the phone, in person, and in writing

• Reliable and flexible

• Works well alone, a self-starter

• Works well in teams, and able to establish good working relationships in a diverse population

• Computer skills including the ability to create and maintain spreadsheets, word processing, publishing, calendaring, emails, and PowerPoint programs at a highly proficient level utilizing MS programs: Excel, Word, Publisher, Outlook, and PowerPoint

• Ability to keep sensitive information and correspondence confidential

Working Conditions:

Physical Demands:

The Executive Assistant position is office-based and requires attention to ergonomics.

Working Conditions:

The Executive Assistant may have to manage a number of projects at one time and may be interrupted frequently to meet the needs and requests of employees, staff, visitors, clients, contractors, and the general public, while maintaining a respectful and professional demeanor. The Executive Assistant will need excellent organizational and time and stress management skills

REASONABLE ACCOMMODATION: It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an "at will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Responsibilities

ESSENTIAL FUNCTIONS:

Support for President /GM

• Provide word-processing, Excel spreadsheets, reports and administrative support

• Assist in the planning and preparation of meetings, conferences, and conference calls

• Manage Executive calendars, working closely with the President / GM

• Event coordination for meetings and special events

• Prepare meeting agendas and itineraries

• Credit Card reconciliation (maintaining receipts in an organized fashion)

• Generally, assist President / GM to be on time and effective

Support for Fairweather Manager Team

• Arrange payments for events, sponsorships, and donations

• Coordinate company personnel travel arrangements, including airline, hotel, and ground transportation for all out-of-state travel and in-state travel as needed

• Assist management team with various projects

• Perform other related duties as assigned by President / GM

• Provide break and vacation relief to Receptionist position

Qualifications

MINIMUM QUALIFICATIONS:

• High School Diploma (or GED or High School Equivalence Certificate)

• At least (3) years of experience as executive assistant

• Proficient in MS Word, Excel and PowerPoint

• Excellent customer service skills

Knowledge, Skills, and Abilities:

The incumbent must have proficient knowledge in the following areas:

• Knowledge of administrative and clerical procedures and office administration

• Knowledge of computers and relevant software applications, including MS Office Suite

• Knowledge of email applications, such as Microsoft Outlook

• Knowledge of customer service principles and practices

The incumbent must demonstrate the following skills:

• Ability to anticipate and plan, manage proactively

• Represent Company and President well

• Abie to establish priorities, work independently, and complete work on time

• Service Orientation

• Actively looking for ways to assist people, improve operations

• Effectively communicate over the phone, in person, and in writing

• Reliable and flexible

• Works well alone, a self-starter

• Works well in teams, and able to establish good working relationships in a diverse population

• Computer skills including the ability to create and maintain spreadsheets, word processing, publishing, calendaring, emails, and PowerPoint programs at a highly proficient level utilizing MS programs: Excel, Word, Publisher, Outlook, and PowerPoint

• Ability to keep sensitive information and correspondence confidential

Working Conditions:

Physical Demands:

The Executive Assistant position is office-based and requires attention to ergonomics.

Working Conditions:

The Executive Assistant may have to manage a number of projects at one time and may be interrupted frequently to meet the needs and requests of employees, staff, visitors, clients, contractors, and the general public, while maintaining a respectful and professional demeanor. The Executive Assistant will need excellent organizational and time and stress management skills

REASONABLE ACCOMMODATION: It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an "at will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.