Executive Assistant

Job Description: About Our Organization:

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world's largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Barron's, MarketWatch, Mansion Global, Financial News, Investor's Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

About the Role:

The Executive Assistant to the CMO plays a pivotal role in providing comprehensive administrative support. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of tasks efficiently. The Executive Assistant serves as a vital link between the executive and other team members, clients, and external stakeholders. They should be a proactive and resourceful professional, capable of managing multiple priorities in a fast-paced and dynamic environment.

You Will:

• Report to the Chief Marketing Officer.

• Be based in our New York City office and work a hybrid schedule (4 days a week in the office, Friday WFH)

• Calendar Management: Coordinate and manage the executive's daily schedule, including meetings, appointments, travel arrangements, and other commitments. Ensure that the executive is well-prepared for all engagements.

• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Screen and prioritize messages, responding on behalf of the executive when necessary, or forwarding important matters for their attention.

• Administrative Support: Perform general administrative duties such as data entry, filing, record keeping, and document preparation. Maintain organized and up-to-date files and databases.

• Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including logistical planning, venue selection, catering, and audiovisual setup. Prepare and distribute meeting materials and agendas.

• Travel Arrangements: Manage travel arrangements, including booking flights, accommodations, ground transportation, and handling travel itineraries.

• Confidentiality: Maintain strict confidentiality and handle sensitive information with discretion and professionalism.

• Expense Management: Process expense reports and manage reimbursements for the executive's business-related expenditures.

• Liaison and Networking: Act as a liaison between the executive and internal departments, clients, vendors, and external stakeholders. Build and maintain relationships with key contacts.

• Project Support: Assist with various projects as assigned by the executive, which may involve research, data analysis, and preparing reports.

• Decision Support: Provide relevant information and data to assist the executive in making informed decisions.

• Time Management: Help the executive prioritize tasks and commitments, ensuring deadlines are met and projects are on track. Look ahead and preempt challenges.

You Have:

• Experience using different functions within Google Suite and Google drive.

• 5+ years experience in the administrative assistant field, supporting C-suite executives

• Knowledgeable about company policy and procedures, department and personnel and of the information industry in general.

• Customer-focused (internal and external) - liaises with staff and clients of all levels.

• The ability to maintain professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations.

• Experience maintaining confidential information with great judgment and discretion.

• Ability to manage multiple projects and people simultaneously.

• Positive, problem solving attitude.

• Team-oriented, ability to bring people together and organize/plan events.

Our Benefits

• Comprehensive Healthcare Plans

• Paid Time Off

• Retirement Plans

• Comprehensive Insurance Plans

• Lifestyle programs & Wellness Resources

• Education Benefits

• Family Care Benefits & Caregiving Support

• Commuter Transit Program

• Subscription Discounts

• Employee Referral Program

Learn more about all our US benefits

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com. Please put Reasonable Accommodation in the subject line. This inbox will not be monitored for application status updates.

Reasonable accommodation: Dow Jones, Making Careers Newsworthy

• We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.EEO/AA/M/F/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area: Dow Jones

• CMO - Marketing

Job Category: Administration, Facilities & Secretarial

Union Status:

Non-Union role

Pay Range: $50,000 - $180,000

We recognize that attracting the best talent is key to our strategy and success as a company.As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.

For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

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• Dow Jones." Thank you.

Req ID: 42126