Executive Assistant, Development

Executive Asst/Enterprise Unit

Requisition ID req29907 Working Title Executive Assistant, Development Position Grade 12 Position Summary

At the University of New Mexico's Project ECHO, we are delighted to announce this amazing opportunity to join our organization as an Executive Assistant! We are looking for someone who has the skills, expertise and experience to drive Project ECHO's goal of impacting one billion lives by 2025.

In this role, you will connect task management to organizational priorities with a high degree of confidentiality, a sense of urgency, and customer focus. This team is a fast-paced, collaborative group.

To be successful in this role, you will take pride in identifying and anticipating business needs. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

As an Executive Assistant you will be supporting the Chief Strategic Advisor for Individual Support and working alongside our development team to support, develop and implement fundraising programs and organize large-sale funding initiatives. The Executive Assistant will also be responsible for:

• Following up with assignments between meetings and help the Chief Strategic Advisor for Individual Support with key relationships by building a quick and engaging rapport with stakeholders.

• Providing support in problem solving, project planning and management from start to finish (e.g. cross functionally collaborating in complex multi-country/multi-city travel - planning, organizing, coordinating the overall strategy of complex trips/meetings with high level funders, potential funders, collaborators, directors)

• Planning and organizing meetings including event planning, calendar invites, creating agendas, gathering and preparing presentations, assigning tasks and following up to ensure items are completed accurately; take notes during meetings and assign and track completion of tasks to team.

• Managing processes & steps necessary for cultivation, solicitation, and stewardship of funders including prospect research, connections, tracking, etc.

• Providing a variety of administrative and confidential organizational support to the Chief Strategic Advisor for Individual Support, including maintaining complex calendars, handling telephone calls, completing meeting and conference travel and logistics.

• Coordinating and working with the team to master Salesforce and the different facets of the software; will work with communications and development teams to develop Salesforce best practices and processes utilizing data to develop reports/info as needed for meetings as well and ad hoc meetings.

• Participating in the development of new processes to establish and maintain records that will be developed and implemented utilizing multiple tools available to ECHO, including Box, Confluence, Teamwork, iECHO and Salesforce for both established and new projects that support and document the Chief Strategic Advisor for Individual Support's work.

Project ECHO is unique and innovative center based within a vibrant academic community at the University of New Mexico Health Sciences Center. Our mission is to democratize implementation of best practices with a goal of helping 1 billion people lead better lives by 2025. We are looking for mission-driven high performers who share similar values to join our team and help us achieve this goal.

Project ECHO is committed to democratizing implementation of best practices in healthcare, education and other areas where first mile professionals need support. We do this by training universities, nonprofits, and dedicated individuals on facilitation skills and how to set up robust virtual communities of practice to be able to scale their own expertise and missions to the benefit of their local communities.

Over the past 20 years, Project ECHO and our partners have trained more than 1,000 partners who make up our global network of Universities, ministries of health, and NGOs around the world. Examples of programs we and others run include infectious disease control (Hepatitis C, HIV), mental health and addiction treatment, literacy, math, climate mitigation and many more.

Project ECHO is funded in part by philanthropic grants and gifts from organizations such as the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood Johnson Foundation and the US Government. Additionally, for programming benefitting New Mexico we receive support from the NM Legislature, the New Mexico Human Services Department and the New Mexico Department of Health.

Project ECHO prides itself on being a values-based organization and inclusive place to work. Our seven values include:

Service to the Underserved, Democratization of Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who can embrace and exemplify these values. In addition, Project ECHO was named one of Albuquerque's Top Three Best Places to Work in 2023.

This award recognizes organizations of all sizes with exceptional climates, team atmospheres, benefits, and employee engagement. For more information and a brief overview of benefits available please visit Project ECHO Newsroom.

We work with partners all over the world and work hours outside of normal business hours may be required. We are fortunate to have access to advanced technology, which will require some teleworking.

See the Position Description for additional information.

Conditions of Employment Minimum Qualifications

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor's degree

• Experience with CRM software

• Experience with donor relationship management (organizing donor information, tracking interactions, maintaining follow-ups, etc.)

• Ability to work in the office approx. 2 days per week

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Project ECHO (259B) Employment Type Staff Staff Type Term - Full-Time Term End Date 06/30/2025 Status Exempt Pay Monthly: $3,697.20-$5,191.33 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.

In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.

For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 6/28/2024 Eligible for Remote Work Yes Eligible for Remote Work Statement Eligible for a hybrid schedule. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please submit a current resume and a cover letter. On the resume, please indicate whether previous job listed were full-time or part-time positions.

If part-time, please include amounts of hours worked each week. Please also include month and year for start and end dates for each job listed. Instructions for cover letter: please describe how you meet the preferred qualifications in the posting.

Official transcripts, High School Diploma or GED certificate will be required for hire. Please see minimum qualifications for specifics.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.

For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.