Executive Assistant

The Department of the Interior is devoted to protecting and preserving the natural resources of this great nation, including National Parks, Landmarks, and the well-being of communities, including those of Native American, Alaska Natives and affiliated Islanders.

As vacancies become available, this vacancy announcement will be used to fill various Executive Assistant, GS-0301-11/12 positions throughout multiple Bureaus within the Department of the Interior (DOI).This announcement is set to close on 4/08/2024. There will be an initial applicant review cut-off date of 3/20/2024. If you would like your application to be considered in the first round of applicant reviews, please ensure that your application and assessment are completed and submitted prior to the 3/20/24 cut-off date.

This position is located within the Department of the Interior, in Washington, DC or Sterling, VA.

At the full performance level (GS-12) the major duties of this position include, but are not limited to the following:

• Performs administrative and technical functions in support of the office, including carrying out special and confidential assignments requiring a professional manner, tact and diplomacy, and a comprehensive knowledge of the initiatives, policies, and functions of the office.

• Plans documents and manages long-range calendars, anticipates and plans for requirements and manages schedules, exercising control over appointments, work schedules and speaking engagements, with complete authority for commitments of time.

• Coordinates agenda and invitations for regularly scheduled meetings and ad hoc meetings chaired by the Senior level official.

• Reviews correspondence written by others for the supervisor's signature or review to assure that it is consistent with DOI policy and program positions and appropriate for the superior's signature or surname.

• Develops, coordinates, writes, and implements policy and guidance pertaining to administrative procedures and directives.

• Gathers information related to a wide variety of program issues and assembles and analyzes this data as it relates to the needs of the Senior level official.

• Acts an as authority on federal travel regulations, makes necessary travel arrangements for the office and Executive Leadership Team, collects receipts, and prepares travel vouchers and reports and initiates reimbursement for travel expenses using Concur.

The Department of the Interior has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

Salary Range Information:

GS-11: $82,764 - $107,590 per annum

GS-12: $99,200 - $128,956 per annum

First time hires to the federal government typically start at the beginning salary in the range for their respective grade level.Minimum Qualifications:

To qualify for this position you must meet the Specialized Experience or acceptable substitution described for the grade to which you are applying.

GS-11:

To qualify for the GS-11, you must possess at least one full year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience with the following:

1.Experience reviewing executive correspondence to include proofing, editing, preparing correspondence for signature, and tracking the status of documents;

2.Experience participating in the development of administrative processes and procedures to facilitate administrative activities for an office; and

3.Experience preparing agendas, reports, and briefing materials for meetings of high-level executives.

Must meet all three specialized experience statements if qualifying based solely on specialized experience.

• OR-

Education: 3 years of progressively higher level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree

• OR-

Combination of education and experience: Possess a combination of post high school education and experience that together meet the qualification requirements for this position.

GS-12:

To qualify for the GS-12, you must possess at least one full year of specialized experience equivalent to at least the GS-11 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience with the following:

1.Experience managing executive correspondence to include proofing, editing, preparing correspondence for signature, and tracking the status of documents;

2.Experience monitoring, coordinating, providing information, and developing administrative processes and procedures to facilitate administrative activities for an office;

3.Experience preparing agendas, reports, and briefing materials for meetings of high-level executives; and

4.Experience maintaining confidentiality on controversial and/or sensitive matters for business activities at the senior management level.

Must meet all four specialized experience statements.

Please Note: Education cannot be substituted for specialized experience at the GS-12 level.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement.