Department Of Defense Fort Sill , OK 73503
About the Position: This position serves as an Executive Assistant providing administrative assistance to a Senior Executive Service (SES - general officer equivalent civilian) member, in his role as Deputy to Commanding General (DtCG), Fires Center of Excellence (FCOE), Fort Sill, OK. The incumbent will serve as key advisor providing advice and recommendations to the DtCG on matters related to the coordination, integration, and synchronization of staff actions, events, and activities.
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Responsible for managing the DtCG's official calendar exercising exclusive control of appointments.
Forecast potential requirements and resolve anticipated conflicts.
Develop read-ahead schedules and pre-briefs; anticipate the need for background information or salient/latent issues.
Synchronize DtCG calendar with other senior Fort Sill leaders' calendars.
Schedules, plans, prepares and adjusts all DtCG official travel.
Manage the Command Group DTS program and Government Travel Card program.
Receive telephone calls and visitors to the office, which include visiting US and non-US VIPs.
Attend meetings to take notes and obtain information; follow up on commitments made at conferences/meetings.
Compile drafts of introduction to support the DtCG's participation in conferences, appearances, and meetings.
Review and compose correspondence and a variety of other materials.
Responsible for the organization, use, maintenance and quality control of the DtCGs personal and professional files and correspondence.
Uses office automation systems and a variety of software packages to accomplish work.
Occasional travel - You may be expected to travel for this position.
HelpRequirements Conditions of Employment
Must be able to obtain and maintain a Secret security clearance.
A qualified typist is required for this position.
Permanent Change of Station (PCS) Expenses may be authorized.
Recruitment/Relocation/Retention Incentive may be authorized.
Advance-in-Hire may be authorized.
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
30 Percent or More Disabled Veterans
Current Department of Army Civilian Employees
Current Permanent Department of Defense (DOD) Civilian Employee (non-Army)
Executive Order (E.O.) 12721
Interagency Career Transition Assistance Plan
Military Spouses, under Executive Order (E.O.) 13473
Non-Appropriated Fund Instrumentality (NAFI)
Non-Department of Defense (DoD) Transfer
Office of Personnel Management (OPM) Interchange Agreement Eligible
People with Disabilities, Schedule A
Priority Placement Program (PPP), Program S (Military Spouse) registrant
Veterans Employment Opportunity Act (VEOA) of 1998
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Specialized Experience: One year of specialized experience which includes the following: Provide executive level administrative and secretarial services which include exercising control over short and long range calendars; coordinating meetings and briefings; maintaining a suspense record of all official and social invitations; preparing official, semi-official and personal communications from brief oral instructions; taking scheduling notes and transcribing information for reference and follow-up; preparing travel itineraries, making travel arrangements and preparing travel vouchers; maintaining personal and official files; and keeping abreast of protocol procedures that apply to military/civilian leaders (foreign and domestic). This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).
You will be evaluated on the basis of your level of competency in the following areas:
Administration and Management
Planning and Evaluating
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.