Executive Assistant

About David Energy

David Energy is creating a new kind of power company. Traditional Retail Electricity Providers (REPs) are outdated, opaque, and painful for customers to engage with. We use software to monitor our customers' real-time energy usage, and we aggregate and analyze that data to maximize the value they get from their energy assets - batteries, EVs, HVAC systems and other distributed energy resources (DERs) via participation in energy markets. Our mission is to give energy customers greater transparency and control while creating a cheaper, cleaner, more reliable electricity grid.

About the Role

We are seeking a driven, detail-oriented Executive Assistant with a knack for strategic thinking and operational efficiency. This position offers an exciting opportunity to be at the heart of our fast-paced startup environment, contributing to our success by ensuring smooth operations and empowering our leadership team to focus and execute on strategic priorities. Reporting to the Chief of Staff, this role will support both our CEO/Founder and the executive team of David Energy.

Responsibilities

• Provide high-level administrative support to our executive team and Chief of Staff, managing calendars, scheduling meetings, and coordinating travel arrangements with precision and professionalism

• Act as a gatekeeper, managing communication flow, screening calls and emails, and handling inquiries with discretion and tact

• Prepare meeting materials and coordinate logistics: take notes, track follow-ups, and ensure team members understand and follow through on action items

• Plan and execute company-wide and team-level offsites, meetings, and events, including partnering with our Chief of Staff to develop and execute on any materials

• Partner with our Chief of Staff to plan and prepare for quarterly board meetings, including outlining and populating board decks and managing logistics of board meetings + events

• Anticipate needs and proactively identify opportunities to optimize processes, streamline workflows, and enhance operational efficiency.

• Manage the day to day logistics of the office, certain annual reports + filings, and insurance matters

• Manage administration of key employee matters: offer letters, onboarding and offboarding, immigration, payroll etc.

• Uphold a high standard of confidentiality and professionalism in handling sensitive information and situations.

What We're Looking For

• Bachelor's degree in Business Administration, Management, or related field preferred.

• 3+ years experience in an administrative or support role, ideally in a fast-paced startup environment

• Exceptional organizational skills, with the ability to prioritize competing demands and multitask effectively under pressure

• Strong interpersonal and communication skills, with the ability to interact confidently and diplomatically at all levels of the organization

• Proficiency with GSuite and Slack and other relevant software tools, with advanced skills in calendar management, email coordination, and document preparation.

• Strategic mindset, with the ability to think critically, solve problems creatively, and contribute valuable insights to decision-making processes

• Excited to be a founding member of a mission driven team working to disrupt an archaic industry

• High degree of initiative, autonomy, and adaptability, with a willingness to take on new challenges and drive projects to completion

• Impeccable attention to detail, coupled with a commitment to maintaining the highest standards of accuracy and professionalism

• Positive attitude, strong work ethic, and a passion for supporting the success of our startup team

Benefits

• Base salary range of $70,000-$110,000 plus equity

• Group medical and dental insurance

• Flexible vacation/PTO policy

• 401k

• Hybrid office culture, with team members remote and working from our offices in NYC