Executive Assistant (Cxo)

Pioneer Human Services Seattle , WA 98113

Posted 2 months ago

Thank you for considering a career with Pioneer Human Services!

We are currently looking for an Executive Assistant to join our team serving our C-Suite leaders!

WHO WE ARE

Pioneer Human Services is a social enterprise that provides individuals with criminal histories the opportunity to lead healthy, productive lives. For over 50 years we have proudly serviced our clients with professionalism and empathy.

WHAT YOU'LL DO

The C-level Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officers by conducting research, preparing presentations, handling confidential information and requests, and is responsible for managing the administrative operations of the executive office. The position performs clerical functions such as preparing correspondence, complex calendaring, receiving visitors, arranging conference calls and scheduling meetings for corporate leadership. Duties include:

  • Manage calendars for internal and external meetings for CXO's, monitors and resolves scheduling conflicts.

  • Manage prioritization of internal and external meetings/events on behalf of the CXO's, while also allowing for discretionary time needed to achieve priorities and goals.

  • Assists with preparation for meetings, AV set-up, conference/web viewing functionality, special events, catering, training, etc.

  • Generate meetings for CXO's site visitations/staff meetings, budget meetings, strategic planning sessions, direct report 1:1's, internal and external tours, etc.

  • Reconcile expense reports and company credit cards. Collect and review direct reports expense statements, acknowledge errors and/or missing receipts, prepare for CXO signature, and route to accounting by month-end close.

  • Assist with presentations, reports, memos, letters and other documents using Microsoft relevant computer software.

  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distributions.

  • Responsible for developing and maintaining companywide organizational charts at the direction of the CXO's.

  • Manage and track the administrative budget by monitoring costs and expenses to assist in budget preparation.

  • Management of corporate business licensing to include, all state and city business licenses for all entities under Pioneer Human Services, process yearly renewals in a timely manner, process business license applications for new locations, change of address, or change of program name, and maintain corporate business license files, to be filed by year.

WHAT YOU'LL BRING

  • Bachelor's Degree or related field experience preferred.

  • Three years of Executive Assistant experience preferred in an executive level.

  • Excellent communication and project management skills.

  • Strong collaboration and relationship building skills across all key stakeholders and divisions.

  • Ability to obtain successful outcomes by continuously striving to identify new and innovative ways of getting work done more efficiently and effectively.

WHAT WE OFFER

  • Stability: we have over 50 years of success in Washington state.

  • Impact: Pioneer provides a chance for change to over 3,000 people on any given day.

  • Reputation: we are a nationally recognized non-profit with 50+ locations across Washington state.

  • Tuition assistance program: Pioneer pays 100% of the tuition for a bachelor's degree, and 50% for graduate programs.

  • Retirement plan: Pioneer contributes 4.5% of an employees' annual compensation into retirement plans. An additional 3.5% match is offered to those who contribute 6% on their own.

  • Employee recognition programs: gift cards, additional time off, weekend getaways and other items.

  • Competitive industry compensation and a generous benefit plan.

  • Participation in the life assistance program.

  • Public transportation reimbursement.

EEO

Pioneer human services is an equal opportunity employer of minorities/women/individuals with disabilities/protected veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status. EEO is the law poster EEO is the law poster supplement

PIONEER HUMAN SERVICES IS A DRUG FREE COMPANY

In addition to pre-employment drug screening, Pioneer reserves the right to conduct random sample alcohol or drug testing of all employees. Please note that our drug-free policy includes marijuana and there are no exceptions for those with medical marijuana prescriptions.


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Executive Assistant (Cxo)

Pioneer Human Services