Executive Assistant

Duties:

Â

ÂExecutive assistance

• CROâs Agenda planning, organization of meetings, phone calls management

• NYCC organization: room reservations, coordination of Adhoc CC with the different stakeholders, invitationsâ

• Distribution of the NYCC Agenda and Minutes to the different recipients at NY and HO levels, maintain the distribution list; archive the files in Agenda and in the Depshare.

• Create presentations and diverse reports, maintain the RPC organization chart

• Ernst & Young audit: coordination of EYâs requests with the Group Heads, distribution of the files and management of responses to EYâs requests

• Respond to diverse admin requests from the head office.

Â

General administrative duties for RPC NY

• Travel planning (flights, hotels, car service), restaurant booking, meal ordering and entertainment/event planning

• Assistance to RPC NY Managers to prepare their HO visit (meeting agendas,â)

• Meeting organization for RPC manager

• Assistance to head office visitors: sign in visitors with the building front desk, organize the visits agenda with the different stakeholders

• Assistance to the on-boarding of new employees (coordination with HR and IT to make sure the admin and hardware are set up ahead of the new employee arrival

• Process expense reports, order supplies (WB Mason) and manage diverse office needs with the PCS team (confidential bins, copier maintenance, etc.)

• Event planning and organization