Executive Assistant - Cox Business

Cox Communications Inc Lafayette , LA 70593

Posted 2 months ago

*Primary Location: *7401 Florida Blvd, Lafayette, LA, US
*Division: *Cox Communications
*Job Level: *Individual Contributor
*Travel: *No
*Schedule: *Full-time
*Shift: *Day Job
*Requisition Number: *219586_79573097
VACCINE POLICY: WHERE PERMITTED BY APPLICABLE LAW, YOU MUST BE FULLY VACCINATED AGAINST COVID-19 TO BE CONSIDERED FOR THIS U.S.-BASED JOB (REASONABLE ACCOMMODATIONS FOR MEDICAL AND RELIGIOUS OBJECTIONS WILL BE CONSIDERED).

We currently have an exciting opportunity for an Executive Assistant to provide support to the Vice President. This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, payment processing, recordkeeping, and management of special projects, as needed. The role requires sound judgment and decision making, and confidentiality in handling sensitive information.

*Primary Responsibilities and Essential Functions: *

  • Manages complex, changing calendars: schedule and prioritize meetings, appointments, rooms, equipment, catering and other resources.

  • Arranges travel (air, hotel, transportation) and coordinates agenda with Regional staff when required. Coordinates Senior Leadership Staff Meetings and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation and catering, as appropriate and plans any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, minutes, etc.

  • Prepares presentations and other documents using MS Office with an emphasis on PowerPoint.

  • Screens all telephone calls, takes messages, responds to questions, and directs callers to appropriate parties.

  • Maintains confidential information and secure access to sensitive personnel and company information.

  • Maintains, updates or creates databases and/or database information.

  • Codes, compiles and files correspondences, records, documents and reports according to an established system.

  • Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support.

  • Sorts and distributes mail and packages to appropriate team members and departments.

  • Prepare courier, Fed Ex and USPS packages for pick-up.

  • Greets and assists visitors and arranges for escorts, as necessary.

  • Prepares, checks and processes expense reports and invoices.

  • Prepare, organize and maintain documents and files of a complex or confidential nature, track budget expenditures.

  • Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.

  • Interacts daily with C-level executives, leadership team, and their assistants.

  • Coordinate requests through various corporate depts. to include: facilities, security, human resources, and legal as needed.
    Qualifications:Minimum
  • Where permitted by applicable law, must be fully vaccinated against COVID-19 to be considered for this U.S. based job. (Reasonable accommodations for medical and religious objections will be considered.)

  • 5+ years of experience in a related area of responsibility

  • Advanced knowledge of MS Office software (Word, PowerPoint, Excel, and Outlook) and Oracle required

  • Ability to prioritize multiple work assignments by thinking and planning ahead

  • Excellent planning, organization, meeting coordination and project management skills

  • Must be detail-oriented, able to develop and maintain highly efficient work environments, and able to effectively prioritize with proven time management skills

  • Excellent interpersonal skills with the ability to relate professionally with executive-level management and their admins

  • Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the executive in a fast-paced environment

  • Strong written and verbal communication skills, with the ability to use judgment to field inquiries professionally and efficiently

  • Must have experience managing and maintaining confidential, business and personnel sensitive information

  • Strong calendar management skills

  • Self-sufficient, driven individual capable of working with little direction to accomplish the tasks and be able to recommend improvements but at the same time be able to follow directions from upper management

  • Motivated by a strong work ethic and positive attitude to ensure an effortless team environment
    Preferred

  • BS/BA degree in related discipline strongly desired (i.e. Business, etc.)

  • Experience in the technology/telecommunications industry would be beneficial

Who We Are
*About Cox Communications

Cox Communications is committed to creating meaningful moments of human connection through broadband applications and services. The largest private telecom company in America, we proudly serve six million homes and businesses across 18 states. Were dedicated to empowering others to build a better future and celebrate diverse products, people, suppliers, communities and the characteristics that makes each one unique.

*About Cox

We are the Cox family of businesses. Weve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us. Our primary divisions

  • Cox Communications and Cox Automotive - are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators. Were also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation. Were looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope youll be going with us, and the common purpose that unites us at coxenterprises.com.
    Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.
    Cox is an Equal Employment Opportunity employer

  • All qualified applicants/employees will receive consideration for employment without regard to that individuals age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.
    Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.

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Executive Assistant - Cox Business

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