Executive Assistant - Corporate- Treasury

Jefferies New York , NY 10007

Posted 6 months ago

Primary Responsibilities:

  • Heavy calendar management and maintenance

  • All travel arrangements, including flight, hotel, car rental, and car service reservations

  • Submit expense reports in a timely manner and according to travel policy and accounting guidelines

  • Obtain all necessary approvals for travel and expenses in a timely manner

  • Communications (correspondence, scanning, telephone coverage )

  • Event planning (seminars, outings, etc.)

  • Maintain attendance for group and submit out of office time in HR system

  • Facilitate client/internal meetings (booking conference room, entering guests in building visitor system, providing refreshments, and ordering special equipment as needed)

  • Maintain/purchase office supplies

  • New hires set-up/departures and moves

  • Coordinate facilities issues as they come up

  • General administrative duties

  • Act as backup for other assistants, as needed

Competencies, Skills &

Qualifications:

COMPETENCIES

Required:

  • Strong interpersonal skills.

  • Strong analytical, problem-solving, and organizational skills; ability to prioritize and multitask

  • Proactive

  • Ability to work in a dynamic, deadline-focused environment.

  • Ability to support a large group of people.

Desired:

  • Team player. Ability to work independently with minimal supervision.

  • Ability to work in an international environment

TECHNICAL SKILLS

Required:

  • Computer literate, including Word, Excel, Powerpoint

  • Strong verbal and written expression

EXPERIENCE

  • Minimum 5 years of administrative experience supporting senior level managers within the financial sector and ability to cover large teams

EDUCATION

  • Bachelor's degree
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Executive Assistant - Corporate- Treasury

Jefferies