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Executive Assistant

Expired Job

Corning Union City , CA 94587

Posted 3 months ago

Corning is one of the world's leading innovators in materials science. For more than 160 years, Corning has applied its unparalleled expertise in specialty glass, ceramics, and optical physics to develop products that have created new industries and transformed people's lives.

Corning succeeds through sustained investment in R&D, a unique combination of material and process innovation, and close collaboration with customers to solve tough technology challenges.

Our Optical Communications segment has recently evolved from being a manufacturer of optical fiber and cable, hardware and equipment to being a comprehensive provider of industry-leading optical solutions across the broader communications industry.This segment is classified into two main product groupings carrier network and enterprise network. The carrier network product group consists primarily of products and solutions for optical-based communications infrastructure for services such as video, data and voice communications. The enterprise network product group consists primarily of optical-based communication networks sold to businesses, governments and individuals for their own use.

Purpose of Positon:

To provide administrative support and assistance to the TRM staff, in a professional, efficient and quality manner, operating in full confidence.

Major Roles and Responsibilities:

  • Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing e-mail.

  • Coordinate domestic and international travel arrangements including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.

  • Complete and file expense reports in a timely manner, using the Concur expense system.

  • Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.

  • Departmental POC for DARM policies/information.

  • Schedule and attend staff meetings, participating as required.

  • Ensure necessary reports, information, etc. are provided in a timely manner by the TRM staff to the appropriate areas of the company.

  • Schedule meetings along with domestic and international travel as needed for customers, visitors or other staff members.

  • Coordinate facility visits as needed.

  • Coordinate logistics and details for departmental/executive events including Quarterly Business Reviews and Executive Committee Reviews.

  • Manage logistics, agendas and objectives for key corporate visits from Corning or international locations

  • Coordinate updating of departmental org charts

  • Assist with the preparation, publishing and control of highly proprietary documents.

  • Manage confidential and proprietary information with discretion and sound judgment.

  • Convey the highest level of professionalism and integrity in behavior and appearance and help to fulfill all customer expectations of the TRM organization as an integral part of Corning.

Skill and Knowledge Requirements:

Education

  • Associate's Degree in a business related area or demonstrated equivalent work experience.

  • Professional Certification a plus.

Experience Requirements:

  • Five years+ experience in performing the duties of a professional/executive assistant.

Required Skills:

  • Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to Corning and with various cultures, both internal and external. 100% fluent in English both written and verbal.

  • Must be able to handle details of a highly confidential and critical nature.

  • Work effectively as both an individual performer and a team player.

  • Ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic unstructured environment.

  • Detail oriented, conscientious.

  • Ability to maintain composure and professional demeanor at all times.

  • Ability to listen, make wise decisions and act with little direction.

  • Ability to organize and coordinate work schedules and duties.

  • Proficiency in using Microsoft Office 2010, including Word, Excel, PowerPoint, Outlook and SharePoint.

Desired Skills:

  • Proactive, demonstrated ability to take the lead and influence the outcome.

  • Eager to take on additional responsibilities outside normal scope of position.

  • Picks up on the need to change personal and interpersonal behavior quickly

  • Seeks feedback

  • Not fearful of acting with minimum planning

  • Dedicated to meeting the expectations and requirements of internal customers

  • Establishes and maintains effective relationships with all levels and gains their trust and respect

  • Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment

  • Uses rigorous logic and methods to solve difficult problems with effective solutions

  • Lives the Corning values

  • Willingness to work outside of normal schedule business hours when necessary

  • Proficiency in Concur expense reporting and travel functions.

This position does not support immigration sponsorship.

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, or veteran status or any other legally protected status.

Nearest Major Market: San Francisco

Nearest Secondary Market: Oakland


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Executive Assistant

Expired Job

Corning