Executive Assistant Coordinator

The Executive Assistant Coordinator will assist the distribution operations executive and senior management team with all aspects of administrative support needed.

ESSENTIAL JOB FUNCTIONS

General typing of letters, memos, and other correspondence as needed.

Maintain a high level of security and trust while working with material containing confidential information.

Assist with the development and layout of Power Point presentations as needed as well as various high level reports to include Executive overviews, workload reports, overtime summary's and relocation/promotion spreadsheets.

Assist senior management team with all aspects of Capital Expenditure tracking and approval process.

Assist Senior Vice President of Distribution with file organization and ongoing maintenance of filing systems.

Assist with special projects and high level tasks as needed to benefit the Team and distribution goals.

Work with all levels of management within the company as well as outside vendors to assist the management team with projects and correspondence.

Coordinate all incoming and outgoing mail for management team as needed.

Act as liaison between Distribution Operations and Legal team facilitate reviews pertaining to operational service needs in the distribution centers.

Maintain ongoing contract logs to track the status of all contract reviews on behalf of the distribution centers.

Responsible for daily review and maintenance of calendars for management team members which includes accumulating all pertinent material needed for meetings and assuring all calendars (individuals and department) are maintained with current business and travel schedule.

Responsible for preparing and/or gathering various reports as needed on a daily, weekly, monthly and quarterly basis.

Assist the Vice President of Distribution Operations with all aspects of meeting support, to include calendaring, sending invites and taking meeting minutes where needed.

Coordination of travel plans as needed.

Reconcile and code monthly credit card statements expense reports for approval for Senior Vice President of Distribution Operations.

Provide administrative support as needed within the Distribution Operations Department team to help with overall department workload and coverage.

Other duties as assigned by the Distribution Operations management team.

SKILLS/EDUCATION/KNOWLEDGE/EXPERIENCE/ABILITIES

High school diploma

Administrative/secretarial experience of at least two years

Excellent verbal and written communication skills including telephone techniques

Proficiency with Microsoft Office products including word processing, and above average Excel, query and spreadsheet skills

Ability to handle and process highly confidential material in a trustworthy manner

Ability to handle multiple tasks at one time

Excellent problem solving, prioritizing and time management skills

Good organizational skills

O'Reilly Auto Parts has a proven track record of growth and stability. O'Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.

Total Compensation Package:

• Competitive Wages & Paid Time Off

• Stock Purchase Plan & 401k with Employer Contributions Starting Day One

• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)

• Team Member Health/Wellbeing Programs

• Tuition Educational Assistance Programs

• Opportunities for Career Growth

O'Reilly Auto Parts is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

Reasonable Accommodations: Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws.