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Executive Assistant (Confidential Assistant IV)

Expired Job

Stanislaus County Modesto , CA 95350

Posted 4 weeks ago

About the Department and the Position GENERAL INFORMATION This recruitment is being conducted to fill a vacancyin each of the following departments:Public Work and

Workforce Development.
This recruitment will also establish an eligible list to fill future full-time vacancies.
Oral examinations are tentatively scheduled for the week of October 29, 2018 and the week of November 5, 2018.
Cell phones are typically incompatible with the online application format or browser.
We recommend using a desktop or laptop computer.
If you are still having technical difficulties, please call NEOGOV at . ABOUT THE COUNTY Stanislaus County is located in Central California within 90 minutes of the San Francisco Bay Area, the Silicon Valley, Sacramento, the Sierra Nevada Mountains and California's Central Coast.
With an estimated 538,388 people calling this area home, the community reflects a region rich in diversity with a strong sense of community.
Two of California's major north-south transportation routes (Interstate 5 and Highway 99) intersect the area and the County has quickly become one of the dominant logistics center locations on the west coast.
The County is home to a vibrant arts community with the world-class Gallo Center for the Arts, a symphony orchestra, and abundant visual and performing arts.
Stanislaus County is a global center for agribusiness, positioned by its mild Mediterranean climate, rich soils and progressive farming practices.
The area is recognized internationally for agricultural innovation with wine, almonds, poultry, milk, cattle, and walnuts being some of the features industries.
The County is also home to Stanislaus State University, Modesto Junior College and benefits from satellite locations of other high quality educational institutions.
The County was established in 1854 and has a total land area of 1,515 square miles.
Temperatures range from an average low of 38 degrees Fahrenheit in the winter, to an average high of 85 degrees in the summer.
ABOUT THE DEPARTMENT Workforce Development Stanislaus County Workforce Developmentis committed to improving the quality of life in our community by addressing the needs of our workforce and business community.
The Department has 86 employees who work in 6 locations throughout Stanislaus County.
Workforce Development works closely with partners to provide services to jobseekers and employers, with the goal of strengthening and supporting the local economy.
Public Works The Public Works Department supports the Board of Supervisors' goals and priorities of a well-planned infrastructure system and efficientdeliveryofpublicservicesthroughitsfive major operating divisions.
The Administration Division provides leadership, operational coordination, human resources support, safety programs, and policy development for all divisions in Public Works.
The Transit Division operates the County's public transportation system which provides intercity service within the County, and links with city transportation systems to provide coordinated transit service for County residents.
The Road and Bridge Division Road Operations maintain Stanislaus County's existing system of 1,510.72 road miles and 232 bridges by performing preventive maintenance, roadway resurfacing, maintenance of bridge and storm water systems, signing and striping of roadways, and vegetation control.
The Engineering Division has three units; Design, Construction and Development Services.
The Design Engineering unit provides design for road and bridge construction and reconstruction projects.
This unit produces plans and specifications for the department's Capital Improvement Plan and the Regional Transportation Plan.
The office of the County Surveyor functions within the Engineering Division.
The Heavy Equipment Shop is an Internal Service Fund operation that provides equipment and vehicles to other Public Works divisions, primarily the Road and Bridge division, and operates a CNG and diesel fuel station available to other County departments and local governments.
ABOUT THE POSITION The Department(s) are seeking an energetic, team-oriented professional with strong communication skills and a can-do attitude to apply for the position of Executive Assistant.
This position provides direct support to the Department Head with the highest consequence of error.
In addition, incumbents in this class independently perform administrative assignments, which require analysis and adaptive reasoning often in the area specialty.
This is a journey level classification in which the incumbent, by exercisingindependent judgment and initiative, provides responsible professional administrative support and secretarial services; performs difficult and specialized work of a varied and confidential nature, knowledge and abilities gained through prior experience; plans, organizes and supervisescertain functions; performs simple to difficult and complex administrative and/or accounting work, often involving knowledge of department and County policies and procedures;performs related duties as required.
The incumbent will also supervise other confidential and administrative staff.
This position is distinguished from other classes in the confidential series by the nature of the office and the demand for specialized knowledge.
The incumbent is expected to utilize a high degree of judgment, tact and discretion in performing assigned duties and is further distinguished from other classifications by consideration of the assignment to supporting the department head.
Typical Tasks The extent to which the incumbent performs executive assistant work relieving the Department Head from operating details and the scope and depth of that work; Respond to inquiries or requests in a timely, appropriate and knowledgeable manner in the absence of direct supervision or explicit guidelines; Make or participate in decisions setting work priorities and procedures, and independently carrying out operational details; Be open to and accept changes as the need arises to revise procedures for the efficient operations of the department; Assist the Department Head in scheduling meetings and maintaining a complex calendar; Serve as Clerk to the Workforce Development Board and it's sub-committees (Workforce Development Department only); Coordinate travel arrangements for departmental staff attending work related training, conferences and off-site meetings; Provide professional, and in many cases, highly confidential written and oral correspondence to internal and external customers; Collect, compile and maintain data through various, computer-generated reports to ensure compliance with regulatory agencies; Organize projects and respond within set timeframes; Develop procedures for gathering data, monitoring and controlling projects or programs and coordinate the implementation of new procedures with department managers, staff and outside agencies; Analyze and interpret State, Federal and County legislation, Memorandum of Understanding (MOUs) and policies to assist with development and implementation of policy/procedure and form development; Maintain files, filing systems and information/operational records; Review/audit material for completeness and accuracy; Develop, interpret and disseminate instructions, department rules, policies and procedures; Participate in the progressive discipline process as assigned; Present and display information effectively (i.e.
when responding to request for information and providing assistance to employees, recruitment candidates, etc.); Compile and analyze workload and other data for budget purposes; Handle documents and correspondence of a confidential nature; and Other duties as assigned.
Minimum Qualifications (Skills, Ability, Knowledge, Education/Experience) Work cooperatively and collaboratively with other employees, Board members and representatives of other agencies; Understand and apply laws, rules, procedures and policies in relation to the work of the department; Comprehend and follow complex oral and written instructions; Perform adequately under work and time pressures in supervising andcompleting work assignments; Plan, organize, direct and supervise the work of other Confidential Assistants, clerical support personnel and volunteers; Complete staff evaluations, to include providing coaching and support of employees through regular one on one meetings; Function under minimal supervision, exercise common sense and sound judgment in making independent decisions required in performing duties; Produce concise, accurate and timely reports; Monitor office workflow and make necessary adjustments; Communicate and follow through effectively with all internal and external customers; Evaluate organizational problems and make recommendations; Maintain accurate records, files, correspondence; and Demonstrate proficiency in developing and modifying Microsoft Excel spreadsheets and Word documents.
KNOWLEDGE OF Adobe Professional; Windows operating systems, (Microsoft Word, Power Point, Excel, and Access); Standard office machines such as telephone, personal computers, copy machine, adding machine, etc.; Multicultural skills, knowledge and experience; Basic mathematics including basic accounting procedures; Presentation, training and facilitation skills; Composing business correspondence; Various filing systems including alphabetical, numerical, chronological, cross-indexing and subject matter filing systems; Research methods which include compiling and verifying information and follow-up summary or report-writing; Basic leadership and supervisory responsibilities; Website content management.
EDUCATION AND EXPERIENCE PATTERN I 60 college semester units in Public or Business Administration, Personnel Relations, Finance/Accounting, or related field; AND Two (2) years experience working in an administrative support position.
PATTERN II Four (4) years of experience and training in administrative and administrative support assignments performing Executive Assistant duties.
In addition to the minimum qualifications, applicant screening will focus on the following desirable qualifications.
Please list any of these qualifications you may have within the "duties" section of the online application.
DESIRABLE QUALIFICATIONS Minimum of 18 months experience equivalent to the Confidential Assistant III classification performing Executive Assistant duties.
Application and Selection Procedures CLASSIFICATION INFORMATION Unless otherwise provided, this position is part of the Unclassified Service of the County and considered "at will" for labor relations purposes.
Incumbents are also subject to overtime, standby, callback, weekend, holiday, and shift assignments.
The individual selected will participate in the Stanislaus County Pay-for-Performance program, as well as receive additional benefits.
EQUAL EMPLOYMENT OPPORTUNITY The County of Stanislaus is an Equal Opportunity Employer.
All qualified applicants are encouraged to submit online application(s) for open position(s). Stanislaus County is committed to establishing and maintaining effective working relationships with the general public, co-workers, supervisors, and members of diverse cultural and linguistic backgrounds regardless of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, pregnancy related condition, marital status, gender/sex, sexual orientation, gender identity, gender expression, age (over 40), political affiliation or belief, or military or veteran status.
APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m.
on the final filing date.
Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application.
Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application.
The online County application is the primary tool used to evaluate your job qualifications.
RECRUITMENT ACCOMMODATIONS Arrangements may be made to accommodate disabilities and religious convictions.
Applicants requiring testing accommodations are required to complete and submit the Testing Accommodation Request Form prior to the test administration date.
Special arrangements for religious convictions should be included in the "Additional Information" section of the application form.
GENERAL QUALIFICATIONS Pass County-paid pre-employment drug screening and job-related background investigation.
Perform job duties in a manner assuring a safe working environment for oneself and others.
Maintain confidential information according to the legal standards and/or County regulations as required.
APPLICATION AND/OR EXAMINATION APPEAL RIGHTS Application and/or examination results may be appealed by applicants presenting facts alleging irregularity, fraud and/or error in application screening or in exam scoring.
Appeals must be in writing and submitted to the Chief Executive Officer within seven (7) days after the examination results are mailed.
PUBLIC SERVICE LOAN FORGIVENESS PROGRAM Find out if you qualify for the AES Public Service Loan Forgiveness program for full-time public sector employees (PSLF) by contacting . WELLNESS PROGRAM Learn more about Club Wellness, a program designed to facilitate and encourage the good health of the Stanislaus County's workforce.
DISCLAIMER Stanislaus County reserves the right to revise the examination plan described in this bulletin to better meet the needs of County service.
The provisions of this bulletin do not constitute an express or implied contract.
Any provision contained in this bulletin may be modified or revoked without notice.
The information contained in the bulletin is information, which sets forth a general summary of benefits for this respective position.
This information is not legally binding.
The benefits and other information regarding this position may be found in the Stanislaus County Code, the Stanislaus County Personnel Policies manual, or in the applicable Memorandum of Understanding, and such information prevails over information contained in this bulletin.
Questions regarding this bulletin may be directed to the Stanislaus County Chief Executive Office/ Human Resources.
The Job Task Analysis provides information detailing the physical and functional demands of the classification.
For the complete job task analysis, visit the Risk Management website at under "Disability Management." Closing Date/Time: 10/19/2018 5:00 PM Pacific

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Executive Assistant (Confidential Assistant IV)

Expired Job

Stanislaus County