Title: Executive Assistant
Hostway and HOSTING have merged, creating one of the largest managed cloud services platforms in the world. Together, Hostway | HOSTING has been a global leader in managed and cloud hosting for over 20 years, serving customers ranging from start-ups to Fortune 500 companies, and specializing in hosting mission critical workloads and applications. We deliver highly secure, compliant, and always available solutions to thousands of customers worldwide and commit ourselves to:
Live by our Customer Pledge by giving each and every customer the exceptional service they deserve.
Providing unmatched technical expertise.
Empowering customers to run their apps where they run best, made possible by our hybrid cloud.
Providing customers with 24/7 phone access to real experts, including cloud-hosting experts who are committed to solving customer problems.
We are first and foremost a service company, enabled by technology not the other way around. We believe that service is the core to creating a vibrant, "built-to-last" organization. If what we've said isn't a mission you can get behind, or you are looking for a big paycheck to do more "directing" than "doing" stop reading.
Still with us? You likely believe that there is more to a job than just getting paid, and that the mission really matters. Good. Because we believe that too.
For more information about Hostway | HOSTING, please visit http://www.hostway.com.
The Executive Assistant (EA) provides personal, administrative support and assistance to the SVP, Customer Success and the Chief Operating Officer, while managing the day-to-day administrative functioning of the Denver office. In addition, the EA would be supporting other members of the Senior Leadership Team with administrative responsibilities, including the CEO and CFO. The EA will be responsible for managing administrative responsibilities, scheduling travel, preparing company correspondence and assisting with company projects and events as needed.
Candidates interested in this position should display a good-natured, cooperative attitude and be reliable, responsible, and detail-oriented. The ideal candidate will have excellent organization, communication, multi-tasking, discretion, and prioritization skills. Hours for this role will be 8 am to 5 pm.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Maintains and coordinates COO and SVP of Customer Success schedules & travel arrangements, and other members of the Senior Leadership Team including the CEO and CFO.
Assist in managing and maintaining the Corporate Administration department budget.
Coordinates and arranges meetings, prepares agendas and reserves facilities.
Documents minutes and action items at requested meetings.
Compose and type routine correspondence.
Prepare outgoing mail and correspondence.
Plans and coordinates company events, board meetings, and other corporate/executive projects.
Contact company vendors and handle vendor solicitation requests as needed.
Create expense reports and reconcile corporate AMEX statements.
Must deliver an exceptional customer experience every day.
Efficiently manage inbound calls: answer and redirect calls while coordinating with office personnel at other locations.
Coordinate guest visits and any planned events.
Coordinate company gatherings, parties, conferences, celebrations, and on-site and off-site meetings.
Manage and order supplies for the office through established vendors including but not limited to: ensuring appropriate supplies are always on hand in the office; ensuring all office equipment is in working order, kitchen supplies are available, etc.
Other tasks as assigned to support the Denver office, Corporate Administrative Team, and the administrative functions of other departments.
DESIRED MINIMUM QUALIFICATIONS:
Must have knowledge of office administrative procedures.
High School diploma or equivalent work experience.
A minimum of 3 years of experience in an office environment.
Capable of using standard office equipment.
Must be proficient in Microsoft Word, Excel, Outlook, Power Point and the Internet.
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Excellent verbal and written communication skills required.
Dependable transportation is required for running errands.
Must have a positive attitude and an ability to foster such an environment.
Excellent verbal and written communication skills.
Strong team player who can also work very well independently.
Must be able to type 40-50 wpm.
Hours: 8am to 5pm local time.
Hostway | HOSTING is an Equal Employment Opportunity / Affirmative Action Employer (EEO/AA).
Hostway | HOSTING offers a competitive salary and benefits including Paid Time Off, free Medical to Employees, Dental, retirement plan with 401(k) match, and much more. If you are interested in joining a profitable, growing, and dynamic company, we want to hear from you! Hostway | HOSTING is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, or any other classification protected by Federal, State or local law.
Hostway | HOSTING thanks all candidates for their interest; however, only shortlisted candidates will be contacted.