Title: Executive Assistant Human Resources
Company/Location: Omnicom Health Group, New York
Department/Discipline: Omnicom Health Group Human Resources
Pivotal role supporting the achievement of the Human Resources department objectives by coordinating scheduling with key stakeholders and providing administrative assistance for a wide variety of complex, diverse, sensitive and confidential tasks and projects.
Be a leader: Provide a positive environment by modeling company values and influencing others to reward performance and value "can do" people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun
Be a go-to resource: Provide personalized and quality customer service to key stakeholders, including all members of the Human Resources team, by screening and prioritizing incoming information, recommending actions to resolve requests and referring stakeholders to appropriate employees or departments as required
Be organized and discreet: Manage directly or support some Human Resources activities, including but not limited to separation agreements, employment verification, audits, new hire orientation, employee files, and responding to general HR policy questions
Be adaptable: Own calendar management for the Senior Vice President, Chief Human Resources Officer by maintaining an organized, up-to-date calendar and proactively resolving scheduling conflicts to ensure consistent communication and planning with multiple stakeholders
Be creative and detail oriented: Manage travel and meeting arrangements by organizing logistics and liaising with key stakeholders and travel resources to confirm schedules and/or itineraries. Organize billing and budgeting documents by preparing reports and financial data, and processing expense reimbursements
Make things happen: Manage special projects as assigned by establishing objectives and milestones, defining resources, coordinating work plans and creating presentations or other documents as required to support the achievement of Human Resource team's goals
Drive team engagement: Identify, plan and executive events, programs, etc. to support HR team engagement.
Have good judgment: Appropriately prioritize assigned tasks to ensure timely goal achievement
Use your head: Use logic and reason to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Make things better: Identify and recommend opportunities for improvement
Be adaptable: Quickly change direction when working on multiple projects or issues
Have a strong moral compass: Act with integrity when decision-making, managing or working with a team and corresponding with customers
Be collaborative: Work with people at different levels within the organization to accomplish a common goal
Communicate, communicate, communicate: Clearly and confidently convey information to a wide audience
Care: Be the proponent of employee engagement, starting with the HR team
Work independently and be resourceful in handling and resolving a variety of situations
Multi-task and handle competing priorities
High attention to detail
Maintain confidentiality of private or sensitive information
Show drive and initiative
Anticipate SVP or team requirements
Comfortable concepting and planning team events
Open to coaching and feedback
Maintain a professional, polished, poised and positive demeanor
Ability to manage expenditures to budget
Qualifications and Experience:
3 years of Executive support experience is required, preferably within an advertising/marketing/PR agency
Bachelor's degree or equivalent work experience strongly preferred
Advanced working knowledge of writing mechanics and grammatical concepts
Advanced working knowledge of administrative procedures and systems, managing files and records and other office procedures and terminology
A proven track record of maintaining the highest level of confidentiality and responding in a discrete manner always
Must have strong written and oral communication skills and excellent judgment
Proficiency with Microsoft Office Suite, including Outlook, Excel, Word and PowerPoint.
MAC/Keynote knowledge preferred.
GoTo Meetings/Zoom/Slack knowledge helpful.
Ability to multitask and prioritize
Great client/customer service skills
Omnicom Health Group is an equal opportunity employer and offers a comprehensive benefits package to its employees.
Cline Davis & Mann, Inc.