Executive Assistant, Client Services

Ryan, LLC New York , NY 10007

Posted 1 week ago

The Executive Assistant uses experience and professionalism to support the Principals in their daily responsibilities. The position's primary focus is to provide outstanding executive support, while representing the Firm in a professional manner. Daily tasks will be challenging and demanding, and should be handled with the utmost confidentiality.

Duties and Responsibilities:

  • Drafts and reviews client engagement letters or other necessary documentation.

  • Reviews and edits client-related documentation submitted by Managers.

  • Utilizes strong grammar, spelling, and proofreading skills.

  • Answers telephone calls, takes accurate and concise messages.

  • Maintains client and administrative filing procedures.

  • Maintains calendar appointments and deadlines to ensure proper accountability and that client deadlines are observed.

  • Organizes and prioritizes multiple tasks and completes them under time constraints.

  • Maintains communications (email, written, phone, and fax) while Principals are traveling.

  • Reads, sorts, and distributes incoming mail to the appropriate Principal. Routes original client-related documentation to ensure timely delivery to Managers when client deadlines are involved.

  • Schedules appointments and coordinates extensive travel schedules.

  • Maintains daily correspondence and filing.

  • Tracks and reports time and expenses in detail for self and Principals.

  • Creates and edits PowerPoint presentations.

  • Maintains a professional and positive attitude at all times and provides assistance when other Executive Assistants are unavailable or need support.

  • Greets vendors, clients, job applicants, and other visitors and arranges transportation services when needed.

  • Performs routine clerical duties, such as filing, photocopying, and collating as needed.

  • Assists with monthly reporting and other administrative duties.

  • Assists with meeting and event planning.

  • Assists with other projects as needed.

  • Performs other duties as assigned.

Education and Experience:

High-school diploma or general equivalency degree (GED) and seven years related administrative support experience with 'C-Suite' executives; or equivalent combination of education and experience.

Computer Skills:

To perform this job successfully, an individual must have advanced skills in Microsoft Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses:

Valid driver's license required.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

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Executive Assistant, Client Services

Ryan, LLC