Executive Assistant

Clayton Homes, a Berkshire Hathaway company and the nation's leading housing provider, is a vertically integrated housing company that builds, sells, and insures affordable housing. Our commitment to creating a World Class Customer Experience is unparalleled in the housing industry and we believe it begins with a World Class Team Member Experience. From entry-level to more experienced positions, we're actively recruiting individuals who are passionate, positive, and eager to learn. We then equip you for success, whether you're in the office, in the field, or on the floor. As a member of our team you'll enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work / life balance.

What will you do in this role?

The Executive Assistant provides high-level administrative support to the Chief Operating Officer and Executive Team, ensuring seamless coordination, communication, and efficiency within the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced homebuilding environment. The Executive Assistant will also be key in scheduling Entrepreneurial Operating System (EOS) sessions for the company's various markets.

Essential Duties and Responsibilities:

Executive Support:

• Manage complex calendars, scheduling meetings, appointments, and travel for the President, COO, and Executive Team.
• Coordinate and prepare materials for executive meetings, presentations, and reports.
• Handle confidential and sensitive information with the utmost discretion.
• Draft and edit correspondence, emails, and other communications on behalf of the executives.
• Act as a liaison between executives and internal/external stakeholders.
• Support follow-ups on key action items and initiatives.

EOS Session Coordination:

• Schedule, coordinate, and support EOS (Entrepreneurial Operating System) sessions for the company's markets.
• Ensure meeting agendas, materials, and follow-ups are prepared and distributed in a timely manner.
• Work with facilitators and market leaders to track session outcomes and action items.

Administrative Management:

• Maintain an organized system for executive files, records, and documentation.
• Process expense reports, invoices, and budget tracking for the executive team.
• Assist with event planning for leadership retreats, offsites, and companywide meetings.
• Oversee special projects and initiatives as assigned by the President or COO.

You Have:

• Education:Bachelor's degree preferred, or equivalent experience. High School Diploma or GED accepted.
• Experience: 5+ years of experience as an Executive Assistant supporting C-level executives, preferably in the homebuilding, real estate, or construction industry.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and project management tools. Experience with EOS tools is a plus.
• Other Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills. Ability to work independently, handle multiple priorities, and anticipate needs proactively.
• Ability to work independently and complete assignments according to instructions, prescribed routines, and standard accepted practices.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and exercise discretion.
• Excellent interpersonal skills with the ability to interact with all levels of leadership.
• Proactive mindset with the ability to take initiative and execute tasks efficiently.
• Adaptability in a fast-paced and evolving environment.

You Might Also Have:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual in-person attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 25 pounds.
• Must be able to talk, listen and speak clearly

Benefits & Perks

• Comprehensive benefits package includes Medical, Dental, Vision, FSA accounts, 401K, Life Insurance, Short Term Disability, Long Term Disability, and EAP
• Time Off benefits include Vacation, Sick, Holiday, Bereavement, Jury Duty, FMLA, refresh, floating holidays, and parental leave
• Home purchase discount
• Tuition Reimbursement

>Expected Salary: $65,000-$75,000 Annual Salary- This position is eligible for additional performance incentives in the form of quarterly bonus opportunity.

All benefits are subject to qualification and hire dates.

Why Clayton?

A Berkshire Hathaway Company - an integrity-based organization offering unlimited career growth opportunities.

Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.

As part of Clayton's commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.

Clayton is proud to have earned spots on the following Forbes lists: America's Best Employers, America's Best Employers by State, Best Employers for Diversity, Best Employers for Women.

At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs available online or in-person for team members.

Clayton is committed to a diverse and inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Business Unit- B00018

Clayton Properties Group Corporate