Executive Assistant

About Civica: Over the past two decades, shortages of generic, injectable medications critical to the lifesaving work of hospitals in the United States have become commonplace and have reached an all time high.

Over 300 essential medications are reported to be in shortage, according to industry and FDA reports. “Race to the bottom” pricing of mostly sterile injectable medications, manufacturing challenges and predatory pricing are both the causes and results. Who suffers most? Patients. Civica is a 501(c)(4) social welfare organization established in 2018 by health systems (CommonSpirit Health, HCA Healthcare, Intermountain Healthcare, Mayo Clinic, Providence St.

Joseph Health, SSM Health, and Trinity Health) and philanthropies (Gary and Mary West Foundation, Laura and John Arnold Foundation, and Peterson Center on Healthcare) to reduce chronic generic drug shortages and related high prices in the United States. An experienced team of health care and pharmaceutical industry leaders leads the organization. Today, more than 55 health systems have joined Civica.

They represent over 1,500 hospitals and over 30 percent of all U.S. hospital beds. Civica has also supplied the U.S.

Department of Veteran’s Affairs, the U.S.

Department of Defense, and the U.S. Strategic National Stockpile of essential medicines. Since established, the 1 Policy for the Civica team has been “Do What Is in the Best Interest of Patients.” Civica has expanded its mission beyond the hospital setting to include lowering the cost of medications at the pharmacy counter.

It has launched a sister organization, CivicaScript, to enter the retail pharmacy market partnering with Blue Cross Blue Shield entities and others with the goal of reducing select high cost generic drugs where market forces are not working to control drug costs. More recently, Civica announced plans to develop, manufacture and deliver affordable biosimilar insulin, The consistent availability of affordable insulin will benefit people who ration their care or who have been forced to choose between this life-sustaining medicine and living expenses. Those who are uninsured or underinsured often pay the most out of pocket for their medications.

Long- and short-acting insulins will be produced and available in both vials and pre-filled pens – at no more than $30 per vial and no more than $55 for a pack of five pens. Learn more about Civica’s plans and progress at www.civicarx.org POSITION SUMMARY The Executive Assistant provides high-level support for the Site Leadership Team (SLT) at the Petersburg site including calendar management and successful coordination of business meetings. They serve as liaison between executives, SLT and other departments to support the Petersburg site.

They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following:

Managing calendars, requiring interaction with internal and external leaders and assistants to schedule meetings. Manage the front desk. Greeting visitors and guiding them to the appropriate department or person.

Arranging travel arrangements and reservations for management and guests as needed. Supporting generation of expense reports. Assist with conference room scheduling, scheduling interviews, coordinating new hire orientation, and onboarding and offboarding of employees.

Maintain organizational charts and spreadsheets. Assist in planning and organizing onsite and offsite events, and meetings. Ordering and keeping inventory of office supplies, refreshments, and other supplies on an ongoing basis.

Assist with shipping documentation, process POs and receiving in the ERP system, and providing support for the site. Assist with ordering and receiving general office and lab supplies. Coordinating vendor servicing for general office equipment and handling requests related to facility needs.

Maintaining highest level of confidentiality. Performing other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following:

Managing calendars, requiring interaction with internal and external leaders and assistants to schedule meetings. Manage the front desk. Greeting visitors and guiding them to the appropriate department or person.

Arranging travel arrangements and reservations for management and guests as needed. Supporting generation of expense reports. Assist with conference room scheduling, scheduling interviews, coordinating new hire orientation, and onboarding and offboarding of employees.

Maintain organizational charts and spreadsheets. Assist in planning and organizing onsite and offsite events, and meetings. Ordering and keeping inventory of office supplies, refreshments, and other supplies on an ongoing basis.

Assist with shipping documentation, process POs and receiving in the ERP system, and providing support for the site. Assist with ordering and receiving general office and lab supplies. Coordinating vendor servicing for general office equipment and handling requests related to facility needs.

Maintaining highest level of confidentiality. Performing other duties as assigned.