Executive Assistant

Seattle Public Utilities (SPU) is actively searching for an exceptional administrative professional to serve as an Executive Assistant. In this role you will provide high-level executive assistance and support to the Chief of Staff, as well as the Director of Government Relations, Director of Corporate Policy and Planning and the Community Affairs (Communications ) Director for Seattle Public Utilities. This position reports directly to the Senior Executive Assistant to the GM/CEO.

About Seattle Public Utilities (SPU):  Seattle Public Utilities (SPU) is a Community Centered Utility whose mission is to foster healthy people, environment, and economy by partnering with our community to equitably manage water and waste resources for today and future generations. We deliver high quality, vital services, across four major lines of business: providing water, solid waste, drainage and wastewater services for Seattle residents and businesses. In addition, SPU provides drinking water for 1.5 million regional customers in Seattle and other municipalities. Our customers depend on us to deliver high quality, reliable, and cost-conscious utility services and to achieve the highest benefits possible for every investment we make.

For more information about Seattle Public Utilities (SPU), please visit: 

• SPU Workplace Expectations (Download PDF reader)
• Strategic Business Plan

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities.

Why join us? 

We know work isn't only about what you do, it's also about who you work for and with! SPU provides a fun and family-friendly work environment that supports a work life balance, including:

• Hybrid work schedule opportunities

• Family-friendly and multicultural work environment

• Generous benefits package

• Free public transportation options

• City pension plan with employer/employee contributions

• Growth potential and advancement opportunities

As the Executive Assistant you will work closely to administratively support the Senior Executive Assistant, Chief of Staff, and Senior Leadership in the Office of the General Manager and CEO.

This position manages time-sensitive projects, enabling the Chief of Staff and Division Directors to stay abreast of critical decisions and deadlines. You will prepare correspondence, reports, presentations, and other complex and sensitive documents. You will regularly engage with General Manager and CEO (GM/CEO) Branch leadership to ensure alignment of the branch priorities with SPU's Strategic Business Plan.

In this role, you can expect to:

• Perform routine, complex, diverse, and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of diversity and inclusion principles, City and SPU policies, and department practices.

• Proactively manage the Chief of Staff's calendar and briefing book with high attention to accuracy, detail, confidentiality, and allocation of time to promote productivity and successful execution of SPU and GM/CEO Branch goals and objectives.

• Direct and execute complex administrative projects including coordinating, tracking, and researching information to respond to questions; updating databases; creating monthly reports or analyses, and organizing large volumes of materials.

• Assist the Senior Executive Assistant in human resources related activities and documentation, including recruitment efforts, training, and classification requests for the Branch.

• Coordinate travel and training requests, meetings, events, purchasing, organizational charts, distribution lists and workspace planning for the Branch.

• Provide back-up to the Senior Executive Assistant as needed.

• Support and assist the Senior Executive Assistant and Council Liaison in managing constituent requests.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Experience: Three (3) years of experience as an administrative staff assistant, administrative staff analyst, budget analyst or equivalent field.

Education: A Bachelor's degree in business or public administration, or other related field.

Experience and Education Equivalency: Combinations of appropriate education, training, certification, and experience will be evaluated on an individual basis for comparability to the minimum education and experience requirements.

License, Certification and Other Requirements: At the time of appointment must hold a valid Washington State Driver License.

You will be most successful in this role if you possess one or more of the following:

• Strong written, oral, and interpersonal communication skills with the ability to communicate at all levels in a large and complex organization, tactfully and effectively while maintaining high level of confidentiality.

• The ability to work independently on assignments with sound judgement, frequently balancing competing priorities with tight timelines.  Be flexible when urgent issues arise, addressing them calmly and efficiently.

• Ability to build and maintain effective working relationships at all levels of an organization with professionalism and personal credibility.

•  Writing, research, and analytical skills coupled with strong knowledge of administrative, human resources and budgetary processes.

• Experience supporting an executive or executive team, including executive level calendar management.

• Expert or advanced skills in the Microsoft Office suite of products, including One Note, Visio, Excel, and Word

How to Apply: In addition to fully completing the online application, please attach your resume and cover letter. Your cover letter should address your knowledge and experience related to the position.

Workplace Environment: This position allows for the flexibility of a hybrid work schedule. Employees will be required to come into the office twice a week. Individual schedules will be agreed upon by the employee and their supervisor.

The full salary range for this position is $47.57 - $55.44 per hour.

Benefits: The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

Who may apply: The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

If you have any questions, please contact Charles Gilmore at charles.gilmore2@seattle.gov

Learn more about Seattle Public Utilities at our web page www.seattle.gov/util/.