Executive Assistant

Combined Insurance, a Chubb Company, is seeking an Executive Assistant to join our fast-paced, high energy, growing company. We are proud of our tradition of success in the insurance industry of over 100 years. Come join our team of hard-working, talented professionals!

The Executive Assistant will proactively handle a wide range of administrative and executive support-related tasks ranging from answering phones, draft and respond to emails, scheduling meetings, managing a complex and busy calendar, process expenses and arranging domestic and international travel. In addition, the incumbent will provide support with building meeting agendas and PowerPoint presentations for both virtual and/or in-person audiences.

In this role, the Executive Assistant will interact with staff at all levels in a fast-paced environment. Must work well under pressure, remaining flexible, proactive, resourceful, and efficient, and work with a high level of professionalism and confidentiality.

The successful candidate is analytical by nature, organized, detail-oriented and is an effective and engaging communicator with a wide variety of internal and external parties. The candidate is also able to thrive in a fast-paced environment with minimal supervision.

Responsibilities

• Serve as a gatekeeper for the Zone Vice Presidents providing daily executive administrative support.

• Generate financial and sales reports and presentations, coordinating efforts across multiple functions and departments.

• Lead and/or support special projects requiring a high degree of confidentiality and accuracy.

• Provide support with creating a departmental budget, including preparation of periodic forecasts and communicating variances to budgets/forecasts.

• Builds trusted relationships with internal Sales, Field Operations and Development and external Combined partners.

• Ensures sales senior management meetings are appropriately scheduled and communicated, including logistics.

• Manages sensitive and proprietary information with discretion and confidentiality.

• Coordinates and attends frequent departmental meetings; often providing notes/minutes.

• Schedule and coordinate logistics for meetings, conferences, and special events (onsite & offsite, including ongoing department meetings and events when the leadership or staff is traveling.

• Coordinates and assists in onboarding and supporting future sales personnel.

• Prepares correspondence and PowerPoint presentations.

• Creates and maintains Excel spreadsheets.

• Manages supplies and distributes some promotional items.

• Executes invoices in conjunction with Finance Department partners.