Executive Assistant

Chapawu Properties LLC / House Buyer Solutions SA San Antonio , TX 78201

Posted 1 week ago

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our companys VP of Operations. Executive Assistants responsibilities include managing calendars, assisting with financial operational tasks, gathering and inputting data, coordinating vendors, assisting with site level operations and human resources . To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our VP of Operations.


Knowledge, Skills and Abilities:

  • Extraordinary organizational skills and ability to multitask.
  • Exceptional attention to detail.
  • Ability to act as a gatekeeper and escalate relevant information as needed.
  • Demonstrate composure and flexibility, while handling competing priorities.
  • Ability to work with staff at all levels, sometimes under pressure, while remaining proactive, resourceful, and efficient, with a high level of professionalism, discretion and confidentiality.
  • Excellent written and oral communication skills. Ability to compose and critique business communications and other materials.
  • Proven ability to take initiative, be resourceful and creative in problem-solving, and very diplomatic in personal and phone communication.
  • Proven ability and willingness to take direction, with exceptional follow-up skills to ensure timely completion of projects.


Great benefits, paid vacation plus BONUS and weekly Gas allowance!

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant


Posted 2 months ago

VIEW JOBS 9/22/2020 12:00:00 AM 2020-12-21T00:00 <p>Mailgun is looking for an experienced, reliable, and task-oriented Executive Assistant to support the CEO, COO, and other senior leaders. The Executive Assistant will work directly with C-level executives and be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, organized, professional, and excels at prioritizing tasks in a fast-paced environment. </p><p><br></p><p><strong>Responsibilities </strong></p><ul> <li>Lead and manage daily scheduling and coordinate related arrangements for CEO, COO, and other senior leaders as necessary</li> <li>Lead and manage end-to-end travel planning for CEO and other senior leaders</li> <li>Utilize complex scheduling and stakeholder management skills to facilitate the scheduling of unplanned time-sensitive items</li> <li>Help maximize the efficiency and effectiveness of the executives time</li> <li>Attend meetings and take notes to ensure continued forward movement and activation on action items</li> <li>Manage email inboxes with confidentiality, quality, and efficiency in mind</li> <li>Identify areas of risk/opportunities and influence and implement continuous improvements</li> <li>Receive and manage visitors with proud ownership of the responsibility to present Mailgun well</li> <li>Screen questions and requests through a variety of channels and resolve stakeholder inquiries quickly and effectively</li> <li>Review and process expense reports</li> <li>Support the preparation of presentations and other work products appropriate for consumption by internal and external senior executives</li> <li>Assist in preparation and coordination of company events, meetings, and employee team building activities or special projects</li> <li>Schedule monthly board meetings and assist in the preparation of these events</li> <li>Coordinate executive signatures on various legal documents</li> <li>Coordinate executive communications</li> </ul><p><strong>Requirements</strong></p><ul> <li>5+ years of equivalent or relevant work experience</li> <li>Proven experience as an executive assistant to C-level executive(s)</li> <li>Unwavering attention to detail and organizational skills </li> <li>Ability to maintain a professional image and demonstrate sound judgment at all times</li> <li>Ability to maintain absolute confidentiality and discretion </li> <li>Ability to manage numerous tasks involving competing priorities in a fast-paced and dynamic environment with limited direction</li> <li>Excellent analytical, critical thinking, and problem-solving skills</li> <li>Seasoned communication and customer service skills</li> <li>Ability to devise and implement processes and process improvements in order to increase daily efficiency and effectiveness</li> <li>Extensive experience with digital calendaring tools and G Suite products</li> </ul><p><strong>Benefits</strong></p><ul> <li>5+ weeks PTO (treat yo’ self)</li> <li>8 paid holidays</li> <li>Up to 100% Medical coverage for employees</li> <li>Life insurance</li> <li>Exclusive Gold’s Gym membership discounts</li> <li>12 weeks paid Maternity Leave for birth mothers</li> <li>4 weeks paid Parental Leave for parents, including through adoption or foster care</li> <li>401k with employer match</li> <li>24/7 parking for downtown San Antonio office</li> <li>Limitless supply of Topo Chico in the San Antonio Office</li> <li>Weston Centre Member Card for exclusive restaurant &amp; hotel discounts in San Antonio</li> </ul> Mailgun San Antonio TX

Executive Assistant

Chapawu Properties LLC / House Buyer Solutions SA