Executive Assistant, CAO Office

Work Locations: With the exception of some select roles that have in-office requirements, A+E Networks operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales).

Office locations include New York City, Los Angeles, Chicago, and Stamford, CT.

Our list of eligible states in which employees may work remotely includes: California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

Division Story

Job Description

THE ROLE:  Executive Assistant, CAO Office

Reporting to the Chief Administrative Officer (CAO), this role serves as one the primary points of contact for internal constituencies for the CAO. They also serve as a liaison to senior management teams and sometimes, external points of contact. The role organizes and coordinates the CAOs calendar; and oversees special projects as assigned. The incumbent must be able to work well under pressure and thrive in handling a wide variety of activities. To be successful in this role, one must operate with confidentiality, discretion, and integrity.

MORE ABOUT WHAT YOU'LL DO:

Completes a broad variety of administrative tasks including but not limited to:

• Managing an extremely active calendar of appointments

• Arranging travel plans, itineraries, and agendas; completing expense reports

• Liaising with IT and other shared services teams as needed to support varying events and meetings

• Coordinate departmental meetings and events

• Manage meeting preparation including:

• Preparing agenda, handling presentations, preparing research, managing materials

• May include some in person component to prep a physical space

• Provide coverage and backup to other executive team EAs or for division/department

• Partake in creating materials related to varying meetings - including speech writing, comms, deck creation on a wide variety of topics

• Perform a wide range of special projects as needed

THE IDEAL CANDIDATE :

• Will deliver and perform with urgency and quality ensuring all details are addressed

• Has a demonstrated ability to meet hard deadlines and commitments

• Can independently develop timelines and manage an orderly flow of tasks and assignments from inception to completion

• Is collaborative and can work cross-functionally/divisionally

• Overcomes roadblocks with critical thinking and problem solving, recommends solutions to identified obstacles

• Does not hesitate or procrastinate when escalating and asking for guidance

• Pays attention to details with proactive thinking and anticipate for big picture execution to avoid potential issues and confusion

• Keeps everyone informed of critical information and utilizes other team members as needed to ensure a smooth operation

• Has discretion and judgement, able to manage confidential information

• Has strong time management and multi-tasking skills needed and must be comfortable working in an environment that's always changing, tolerates ambiguity and change well

• Has a background in writing (English major, script writing, speech writing, etc.), able to adapt to another's "voice" in prose

BASIC REQUIREMENTS:

• At least 2 years of corporate experience

• Strong proficiency in MS Office 365 (Outlook, Excel, Word, Teams, etc.)

• Ability to come into NYC and Stamford office as needed to support live meetings/events

• Be able to work outside of normal business hours depending on need

Compensation

Hourly Pay Range: $31.28 - $45.55

Annual Incentive Target: 5%

The annual/hourly pay range displayed serves as a good faith estimate of the

minimum and maximum base pay range for this role. Compensation for the role will

be based on a number of different factors such as a candidate's qualifications, skills,

competencies, location, and experience. A+E offers a competitive total compensation

package, which includes healthcare coverage, 401k matching, and a range of other benefits. Learn more at aenetworks.com/careers.

A+E Networks proudly provides equal employment opportunity for all employees and job applicants, and makes employment decisions consistent with this principle. The company's employment actions and decisions - including recruitment, hiring, training, promotion, demotion, compensation, transfer, layoff, and termination - are made without regard to an employee's race, color, religion, creed, age, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, alienage or citizenship status, physical and/or mental disability, medical condition, family and medical leave status, genetic information, military or veteran status, or any other characteristic protected by applicable law.

A+E Television Networks is a joint venture of the Hearst Corporation and The Walt Disney Company.

We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.