Executive Assistant - Cancer Center

Department:

SOM KC Cancer Center Administration

KMCRI-Administration

Position Title:

Executive Assistant - Cancer Center

Job Family Group:

Professional Staff

Job Description Summary:

The Executive Assistant will be responsible for providing administrative support to the Vice Chancellor and Director of The University of Kansas Cancer Center. Incumbent will handle wide variety of complex delegated administrative responsibilities that require a detail-oriented person who is self-motivated, and capable of managing multiple tasks. This position will help with all facets of the daily operations of the Director's office.

The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 57 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

Job Description:

Required Qualifications

Education: Bachelor's degree in business administration or related field or an equivalent combination of education and relevant work experience on a year for year basis.

Work Experience: Minimum of 5 years' experience, with increasing responsibilities.

Preferred Qualifications

Work Experience: Previous experience in an academic environment highly preferred.

Skills:

• Must be proficient in Microsoft Office (Excel, Word and PowerPoint)

• Must be knowledgeable of both PC and Mac

• Database skills.

• Able to organize work effectively to achieve timely progress on multiple simultaneous tasks, meet deadlines, and maintain a high level of productivity.

• Able to multi-task and balance competing priorities.

• Must possess excellent communication skills and be able to interact in a positive manner with patients, physicians, faculty, and outside private and public sector leaders.

• Must be able to work independently and use good personal judgment in making decisions.

Job Duties Outlined:

• Review incoming communications and respond when appropriate, drafting responses to incoming requests and referring on when necessary.

• Act as liaison between the Director's office, and other administrative offices of the senior leadership of the University, governmental agencies, and private organizations.

• Maintain and organize the highly complex calendars for cancer center meetings chaired by the Director and associated cancer center staff.

• Provide administrative support for board meetings, faculty meetings, and other essential meetings (including but not limited to): arranging for travel for out of state attendees, recording and distribution of minutes, drafting and distributing agendas, preparing presentation materials, organizing catering, and arranging for transportation of attendees and processing expenses.

• Coordinate payment of specific departmental expenses utilizing appropriate funding sources. Including but not limited to office supplies, subscriptions, software, and personal expenses. Work collaboratively with the Finance team on institutional finance tracking and reporting.

• Prepare PowerPoint slides for professional presentations and correspondence as requested/required.

• Use of Excel, Word, Outlook, and iCal to create organizational charts, graphs, spreadsheets, and other documents.

• Take initiative/ownership of job responsibilities for the office of the Director.

• Responsible for continued updating of CV, biosketch, and speaker presentations. Handle confidential information in a trustworthy manner.

• Event support for all day meetings including but not limited to arranging of travel for out of state attendees, creation of agendas, catering requests, recording and distribution of minutes, and the processing of expenses.

• Will work closely with the Associate Director of Administration, Senior Director of Human Resources and Senior Director of Communications and Client Relations Coordinator on projects and special events for the Cancer Center.

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$58,000.00 - $86,000.00

Minimum

$58,000.00

Midpoint

$72,000.00

Maximum

$86,000.00