Kelly Services is currently seeking a talented
Global Executive Assistant with advanced computer skills and database experience to work at NISSAN NORTH AMERICA in SUNNYVALE, CA . The ideal candidate will have at least 5+ years of related experience in an Executive Assistant role.
This is a great opportunity to advance your career with a leader in the automotive industry!
THIS IS A LONG TERM CONTRACT POSITION WITH POTENTIAL TO BE HIRED ON BASE ON PERFORMANCE
-SUPPORT VP THAT TRAVELS GLOBALLY - CALENDARING, TRAVEL ARRANGEMENT A MUST
Provides administrative support to a vice president including answering telephones, generating correspondence and reports, scheduling meetings and travel arrangements.
Provides assistance with routine inquiries and special projects as necessary.
Uses discretion and acts accordingly in confidential matters related to the department and company in order to maintain the integrity of the company and its employees.
Answers telephones, screens calls for assigned executive, and responds to routine internal inquiries as well as external customer inquiries, and/or routes to the appropriate person or department while maintaining customer relations and providing a professional image of the company.
Attends executive meetings, takes notes and follows-up with staff regarding projects and assignments when directed.
Maintains and updates executives' calendars of appointments; collects and prepares necessary materials for them prior to scheduled meetings; schedules department travel arrangements and meetings, and keeps staff informed of schedules to help assure all appointments are kept.
Assists executives in planning and coordinating off-site business activities and meetings as well as company-wide events for large groups of people. This includes gathering information, interacting with vendors and all levels of management within the company, obtaining contracts and purchase orders, and communicating necessary details of events to those involved.
Keeps executives apprised of urgent issues and requests while they are away from the office and handles such tasks on their behalf as necessary.
Generates routine correspondence and prepares and reviews presentations and reports for executive level meetings with attention to detail to ensure accuracy.
Coordinates ordering and maintains inventory control of company stationary supplies, office supplies and equipment for the department including submitting purchase requests and supply requisitions, submitting invoices for timely payment, and ensuring that departmental employees have the tools needed to perform their assigned tasks.
Maintains department records and filing system for quick retrieval and the completion, review and reporting of department results and special projects; coordinates the review of department records on an annual basis to comply with the company's record retention policy.
Develops and maintains rapport with departmental staff and all levels of management to aid in department relations as well as enlisting support for special projects.
Minimum Qualifications :
Strong oral and written communication and interpersonal skills; analytical thinking skills; ability to maintain confidentiality of information; networking; project management; responsive approach to tasks.
Seven or more years of directly related experience as a secretary or administrative assistant.
A high school diploma or G.E.D. One to two years post-high school education preferred.
Knowledge of general office equipment such as fax, copier, and telephone systems. Proficient in Microsoft office products (Word, Excel, PowerPoint); Outlook.
About Kelly Services
Kelly Services, Inc. (NASDAQ: KELYA at , KELYB ) is a leader in providing workforce solutions. Kelly offers a comprehensive array of outsourcing and consulting services as well as world-class staffing on a temporary, temporary-to-hire and direct-hire basis. Serving clients around the globe, Kelly provides employment to more than 550,000 employees annually. Revenue in 2011 was $5.6 billion. Visit at and connect with us on Facebook at , LinkedIn at , & Twitter at .
Services , we work with the best. Our clients include 95 of the Fortune
100 companies, and more than 70,000 hiring managers rely on Kelly annually to access
the best talent to drive their business forward. If you only make one career connection today, connect
As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people
around the world and have a role in connecting thousands more with work through our global network of
talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .
Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,
Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is
committed to employing a diverse workforce. Equal Employment Opportunity
is The Law.