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Executive Assistant

Expired Job

Buckingham Search Cicero , IL 60804

Posted 4 months ago

Buckingham Search is excited to be working with a family-owned and operated design firm that puts its employees first. With a headquarters nestled in a great office in Cicero, IL, all advancement opportunities internally are at your fingertips. If youre a go-getter with new ideas and youre looking for a place to let your strengths shine keep reading. Our client is a fast-growing industry-changer that is committed to adding an over-achieving Executive Assistant to a team of movers-and-shakers.

Things to get excited about:

  • Upbeat, entrepreneurial culture with the flexibility to run with new ideas
  • The company is in fast-growth mode
  • Strong PTO offering
  • Paid holiday schedule
  • 401k and employer match
  • Heath, vision, dental insurance heavily subsidized by the employer
  • A management team that cares and supports the whole team

The challenging and exciting work includes:

  • Manage and administer meeting agendas and provide overall tactical meeting support
  • Use Outlook to coordinate and schedule meetings, while exercising and discretion in the handling of requests for appointments and/or calls
  • Organize and utilize creative abilities to develop professional presentations from outline material
  • Screen and prioritize emails and phone calls
  • Communicate on behalf of the Executive team to relay deliverables, messages, schedules, etc.
  • Create and/or proofread documents, such as letters, memos, and emails
  • Manage and/or support functional projects as needed
  • Maintain contact list
  • Prepare and audit monthly expense reports
  • Prepare and organize regular financial and metric reports, including coordination and initial review of team reports
  • Support the development of and rollout of departmental policies and procedures
  • Plan and coordinate travel arrangements for the executive team and special guests/visitors. This may include readying international visa requirements, preparations for phone service, etc.
  • Assist in the organization of and preparation for meetings, including formatting and editing presentations, ensuring that meeting attendees have applicable pre-work and materials, securing resources, arranging for catering, setup of A/V equipment and other essentials, and receiving and guiding visitors.
  • Prepare and consolidate materials for Board of Directors meetings, Leadership Team events, and other gatherings as assigned

The most qualified candidate will have:

  • Bachelors degree
  • Minimum of 8-10 years related experience
  • Must be willing to maintain confidentiality under varying circumstances
  • Power user on Microsoft office applications
  • Excellent verbal, written and interpersonal skills
  • Versatility, flexibility, and a willingness to work with constantly changing priorities
  • Articulate, energetic, creative and positive
  • Acute attention to detail
  • Strong reading comprehension and grammar skills
  • Comfortable working with minimal direction, supporting several executives
  • Ability to deal effectively with a variety of individuals at all organizational levels
  • Strong organizational skills and ability to organize and summarize data
  • Prioritize assignments, manage competing demands, and ability to meet deadlines
  • Professional appearance and demeanor

If you are interested in learning more, please apply below. Qualified candidates will be called and complete details will be disclosed.

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Executive Assistant

Expired Job

Buckingham Search