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Executive Assistant

Expired Job

BMF Media New York , NY 10001

Posted 3 months ago

Who we are:

BMF is a collective of Cultural Engineers headquartered in NYC with offices in Miami, Austin and Los Angeles. We are a full-service experiential marketing agency, specializing in event design & production, brand marketing, sponsorships, talent management & bookings, publicity, and social media & influencer relations. We constantly strive to expand our offering as an agency.

The Chief Operating Officer (COO) and the Managing Partner (MP) of the business are looking for an Executive Assistant to support their busy schedules and help map the future of the agency.

Does this sound like you?

At BMF, we are not looking for any ordinary Executive Assistant. We are looking for a whip-smart, multi-tasking maestro. We are looking for someone who is experienced in handling a wide range of administrative and executive support-related tasks, a resourceful individual who thrives in a fast-paced environment.

You will need to have strong written and verbal communication, administrative, and organizational skills, plus the ability to maintain a realistic balance across multiple priorities. Most importantly, because you will be reporting to the COO and the MP, you must be able to exercise excellent judgment in a variety of situations.

What a day in the life will look like:

Youll be the right hand to our COO and MP, so you will complete a broad range of administrative tasks that could include; you will:

  • Serve as the point-person for managing an extremely active calendar of appointments, arranging highly detailed travel plans, itineraries, and agendas.
  • Complete expense reports, compose and prepare often confidential correspondence, screen phone calls and visitors, and maintain executive files
  • Support business growth by performing research and analytical tasks including market, competitor and financial assessments; your work will support critical metrics like benchmarking and market positioning
  • Anticipate the needs of the COO and MP and proactively bring together the appropriate people and resources to support these needs
  • Attend team leadership meetings
  • Take responsibility for the quarterly roadmap / status tracking and updates
  • Coordinate the execution of strategic initiatives
  • Assist in the agenda coordination of senior management team meetings and all staff meetings

What you need to succeed at BMF:

You must have:

  • Experience supporting C-level fast paced executives (2-3 years)
  • Excellent verbal, written, and report presentation skills
  • Strong organizational skills with exceptional attention to detail
  • High level of professionalism and the ability to handle confidential information
  • Expertise in Microsoft Office including Word, Excel, PowerPoint, and Keynote
  • Bachelors degree

You may have:

  • Past agency or start-up experience
  • Background in marketing and communications arena

What we bring to the table:

We want you to be part of a dynamic and creative team where you will have the opportunity to show customers a different way to look at the ordinary. We are vanguards in creative strategy and experts in leveraging emerging trends in music, art, fashion and technology. We connect brands with media, influencers, artists and consumers to create today's leading experiential activations in the market. And weve got the cred too: we were featured in Event Marketer's IT List of Top 100 Event Agencies in 2016 and 2017 and most recently BizBash 2017 Event Style Award Winner.

We offer:

  • A fast-paced, creative and collaborative environment with supportive leadership
  • A culture that values ideas and innovation from everyone at every level
  • On-going professional development and training; we will empower you to take charge of your career path
  • Strong benefits including health and dental, 401K, Transit Check, Flex Spending and generous time off
See if you are a match!

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Executive Assistant

Expired Job

BMF Media