Executive Assistant to Project Manager: Baton Rouge, LA
Essential Functions: To provide high level administrative support in a fast-paced office environment. Organize and conserve supervisor's time, be proactive in anticipating supervisor's needs, assist in daily planning processes and promote the corporate image by representing the supervisor both internally and externally.
Extensive scheduling and calendar management which includes prioritizing in a constant state of change while maintaining attention to detail
Manages time, paper, phones, remote conferencing, and electronic communications effectively
May design general correspondence, memos, charts, tables, graphs, etc.
Help with typing/formatting PowerPoint presentations
Arranges travel, transportation and hotel accommodations for executives
Processes expense reports for approval
Demonstrating independent judgment and strong problem-solving skills as they apply to situations in the job
Contact clients to coordinate meetings and send out email communications
Communicate, collaborate and cooperate with staff, clients, consultants, vendors in all business interactions
Attends meetings, take notes, and follow-up on outstanding agenda items
What you bring to the team
BA/BS degree or equivalent
At least 2 years' experience as an executive administrative assistant
High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy in high pressure and demanding situations
Dynamic, outgoing personality along with a very positive attitude and desire to provide excellent support
Ability to interface well with all departments at all levels both internally and externally, and represent the company in a highly professional manner
Ability to work with the appropriate sense of urgency and have a drive for results
Highly self-motivated, persistent, dependable and independent
Ability to shift priorities as required to meet and exceed expectations. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Consistently available during core hours and from time to time on-call off hours
Excellent verbal and written communication skills, project management, organization, prioritization and follow-up skills required
Must have strong knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint, MS Outlook, Trello, One Note, etc.).