Executive Assistant

About Us:

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Business Title: Executive Assistant

Position Type: FT

Location: St. Louis, MO

Reports To: President, Packaging

Position Description:

The Executive Administrative Assistant will provide high-level support to the Packaging President. This position is located at the Barry Wehmiller corporate office. This position will provide ongoing support for the Packaging President with a variety of administrative responsibilities including calendar organization, scheduling, communicating with Division Leaders to coordinate meetings and events, and travel. This role will act as a central point of contact in support of the Packaging President.

Principal Duties and Responsibilities (Essential Functions):

• Provide general administrative support and assistance to the President to ensure commitments and deadlines are met.

• Provide extensive calendar management.

• Strong ability to prioritize tasks based on urgency. Ability to differentiate immediate versus longer term priorities and react accordingly in a professional manner.

• Provide support for travel needs for the President, Packaging to include airline reservations, hotel reservations, car service and/or car rental reservations.

• Maintain travel profile, travel numbers, passport renewals, visa travel needs, etc.

• Schedule and organize executive leadership meetings, including:

• Preparing agendas

• Securing travel

• Arranging hotel and ground transportation

• Catering

• Tech equipment set up

• Meeting room reservations

• Managing contracts

• Coordinating arrangements

• Communicating with attendees on pre-read materials and follow up notes

• Support with coordinating schedules and ongoing meetings for the Packaging leadership team.

• Welcomes new Packaging team members and is responsible for successful onboarding with a "red carpet" welcome.

• Coordinates organization-wide (within Packaging) recognition program including selecting winners, communicating with divisional People leaders, and administration of recognition awards

• Assists President with management of tasks in Workday.

• Assist with budget and invoice reconciliation, credit card and travel expense documentation, report creation, and other administrative tasks as assigned.

• Ensures office needs are met including but not limited to stocking office supplies, kitchen supplies and other areas as needed.

• Complete special projects as assigned by the President.

Job Specifications:

• Flexibility to work across multiple time zones

• Excellent communication skills both verbally and written

• Outstanding project management skills

• Self-starter with ability to take initiative and work independently with minimal guidance

• Ability to analyze and proactively problem solve

• Efficient multi-tasker with ability to stay organized in a fast-paced environment

• Exceptional customer service and reliability

• Good business acumen and judgement combined with a strong work ethic, professionalism, and integrity

• Strong interpersonal and teamwork skills, ability to develop strong trust-based relationships

Required Education and Experience:

• Bachelor's degree in business, communication or equivalent preferred. Or 5+ executive assistant experience in a C-Suite capacity.

• 3+ years' experience working as an Executive Assistant in a business

• Successful track record of proactively organizing and supporting an executive team achieving optimal results

• Advanced Microsoft Office skills, including experience with higher level Excel functions and PowerPoint

Supervisory/Responsibility:

• Individual contributor with no direct reports

Work Environment:

This is an office position.

Position Type:

This is a regular, full-time position, in office, with the understanding that a regular workweek will require extended days and hours as needed to meet business needs.

Travel:

No travel is expected for this position

Physical Demands:

The physical demands described here are representative of the those performed in the job duties. The employee sits at a desk and uses a computer for prolonged periods of time. Performing the role frequently uses close vision, speech, hearing, and dexterity to operate office equipment. The employee must occasionally lift and/or move up to 15 pounds.

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It's not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. This job description is subject to change at any time.

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At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

Packaging Platform Corporate