Executive Assistant

Baker Newman Noyes LLC Portland , ME 04101

Posted 3 weeks ago

If you're looking for a rewarding opportunity in a professional atmosphere with great energy, incredible talent, and exciting potential, then Baker Newman Noyes is the place for you. We are a regional firm with New England roots and a global reach, and we are looking for a Executive Assistant based in our office locaited in Portland, ME.

With over 250 employees throughout New England in Maine, Massachusetts, and New Hampshire, BNN provides expert accounting and tax services, healthcare consulting, and risk and business advisory services to a variety of clients with special focus on banking and financial services, healthcare, manufacturing and distribution, not-for-profit, public sector entities, privately held and family-owned businesses, and high net worth individuals. BNN is an independent member of Baker Tilly International.

ESSENTIAL ROLE

The primary role of the Executive Assistant is to provide first point of contact as administrative support to the Managing Partner. Followed by supporting the administrative needs of the Management Committee, COO, CIO and CFO. This position is vital to the vision, focus, and growth strategy of the Firm due to the efficiency and productivity created by daily interactions with the leadership team. This individual must possess the required technical knowledge, a focus on providing quality client service, an ability to build and maintain professional relationships, a strong sense of teamwork, advanced communication skills, and excellent time management skills.The ideal candidate will be able to thrive in a fast paced professional environment, work independently, and maintain confidentiality and professionalism at all times.

RESPONSIBILITIES

Administrative Support

Provide administrative support including meeting minutes and project management to the Managing Partner, Management Committee, COO, CFO and CIO

Proactively communicate and interface with clients and employees

Coordinate Firm Events

Coordinate firm meetings

Manage incoming emails and phone calls, and provide responses

Manage calendars, schedule meetings and travel arrangements

Risk Management

Prepare and maintain confidential firm documents in an organized system

Support Risk Management leader as needed

Community Service Support

Manage the distribution of community event tickets

Manage Sponsorship, donation, and contribution Program

Build and maintain relationships with local and regional community organizations

Manage Charitable Organizations/Events

Other

Uphold the strictest level of confidentiality

Develop and sustain a level of professionalism among staff and clients

Develop and maintain a strong understanding of Firm services and activities

All other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS
7-10 years of Administrative experience in professional services environment reporting directly to senior management

Bachelor Degree preferred

Ability to handle sensitive information with extreme confidentiality

Meticulous organizational and time management skills with high attention to details

Highly motivated self-starter with ability to multitask, prioritize independently, and complete assignments within constraints and deadlines

Comfortable taking direction from multiple professionals

Proficiency in collaboration and delegation of duties

Able to be flexible with schedule

Excellent interpersonal and customer service abilities

Strong oral and written communications skills using business grammar

Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software

BNN strongly believes in maintaining a healthy balance between work and personal life. We support this through a variety of benefits, including:

  • 20-30 days of vacation time

  • 5 sick days

  • 10 paid holidays

  • 6-week paid parental leave

  • Health, Dental, Pet, Vision, Disability and Life Insurances

  • 401(k) Plan with company match

  • Profit Sharing Plan

For more information about BNN please visit:


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Executive Assistant

Baker Newman Noyes LLC