Executive Assistant

avad3 Event Production is looking for an experienced, energetic assistant to support our leader!

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s owner/leader. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support. 

With years of experience supporting different executives, you’re positive you love the role of Executive Assistant and you’re eager to serve in an environment where you are valued, where you can make a difference on a business smaller than a major corporation, and where you’re not expected to be “on” 24/7 as some Executive Assistant roles require. This is an existing role with an established structure, being departed on good terms, serving a leader who has had an assistant for years. You’ll be a part of our executive team alongside our Project Manager, led and managed by our Chief of Staff. 

PRIMARY RESPONSIBILITIES

• Supporting the owner/leader of the company 
• Maximizing leader’s efficiency and output through seeking out and solving workflow bottlenecks 
• Inbox, calendar and task list management 
• Composing presentation materials, spreadsheets, and internal/external correspondence for sales, marketing, operations, administration and leadership

Requirements

REQUIREMENTS

• Two or more years of administrative experience (executive assistant experience preferred)
• Tech-savvy on Mac, iOS
• Proficient in Google Suite, Mail and Calendar
• Previous creative experience in graphic design, writing or web (preferred)

COMPETENCIES

• Professionalism- You approach others in a tactful manner, react well under pressure, treat others with respect and consideration regardless of their status or position.
• Communication- You’re excellent at listening and responding clearly and succinctly.
• Efficiency -  You are organized and strive to increase productivity in yourself, the ones you support, and company-wide.
• Adaptability- You adapt to changes in the work environment; Manage competing demands, and are able to deal with frequent change, delays, or unexpected events.
• Initiative- You proactively run toward problems, and ask for help when needed. You creatively fill in the gaps in any absence of information.
• Dependability- You have an ability to maintain regular and punctual attendance. You demonstrate accuracy and thoroughness. You follow instructions, respond to management direction; complete tasks on time or notify the appropriate person with an alternate plan.
• Camaraderie- You’re trusted by teammates; you’ve got their back, and they trust that you have theirs. 

APPLICANTS SHOULD POSSESS THE FOLLOWING SKILLS AND EXPERIENCE

• Excellent listening and communication skills, verbal and written 
• Ability to prioritize tasks and keep progress moving concurrently
• Excellent time management skills
• Attention to detail
• Professional discretion

THIS JOB IS IDEAL FOR SOMEONE WHO IS

• Growth-Oriented - even as an experienced expert, you still learn something every day 
• Malleable - you have an opinion, you’re the expert in your role, but you’re here to serve 
• Driven - loves to see success and motivated
• Selfless - in humility, considers others above themselves
• Kind - someone approachable whom others trust
• People-oriented - enjoys interacting with people and working on projects
• Detail-oriented - would rather focus on the details of work than dream up the bigger picture
• Achievement-oriented - enjoys taking on challenges, even if they might fail
• Autonomous/Independent - enjoys working with little direction
• Innovative - prefers working in unconventional ways or on tasks that require creativity
• Self-Disciplined - be able to balance ongoing weekly responsibilities and have creativity for special projects as needed.
• Fast-Learner - able to quickly grasp the technical details of our business.

Benefits

BENEFITS

• Full-time position
• 401K Retirement with 6% match
• Company-paid 70% healthcare benefits
• Paid personal days starting at 20 days per year
• Cell phone reimbursement allowance
• Company-issued Apple MacBook Computer
• Annual company offsite days and fun times as a team!

ENVIRONMENT

• Not eligible for work from home or remote
• Positive, healthy team culture
• Centrally located NWA office in Lowell, working throughout the region. 

ABOUT OUR COMPANY

We are a national event production company, locally founded and owned with our sole office proudly based in our hometown of Northwest Arkansas. We make flawless production scalable, serving event planners on their biggest days of their year by managing production. We support non-profits, agencies, Fortune 100 companies and educational clients for over one hundred of their events each year. We envision a place where highly-creative, technically-minded people are inspired and empowered to craft experiences that change the world. We’re building a place where we all want to work. 

ABOUT OUR COMMUNITY

We are definitely biased when we say Northwest Arkansas is an ideal place to live and work. Although our operations take us all over the United States, avad3 will always call Northwest Arkansas home. Three Fortune 500 companies are headquartered here, and countless others have offices. The University of Arkansas, Crystal Bridges Museum of American Art, and the Walton Arts Center provide a rich educational and cultural backdrop, and our location in the heart of the Ozarks near the Buffalo River and Devil’s Den State Park creates a surplus of riches when it comes to outdoor opportunities. An extensive trail system and the active mountain biking and running communities make NWA a favorite of amateur and professional athletes alike. We have an excellent national airport providing direct flights to over 20 US cities. Our diverse population provides an atmosphere where there is always something new to experience and always space to thrive.