Executive Assistant

Our client is a healthcare provider that gives top quality service and they are seeking an Executive Assistant to join their fast growing team!

Salary/Hourly Rate:

$90,000

Position Overview:

The Executive Assistant will play a critical role in ensuring the smooth operation of the newly formed executive office. The Executive Assistant will provide high-level administrative support to the CEO, manage schedules, coordinate meetings, and serve as a liaison between the CEO and various stakeholders, all within a fast-paced environment.

Responsibilities of the Executive Assistant:

• Manage calendars, schedule appointments, and coordinate meetings

• Prepare and organize meeting agendas, materials, and minutes

• Handle incoming correspondence, including emails and phone calls, and prioritize responses

• Draft, review, and edit reports, presentations, and other documents as required

• Maintain confidential files and records

• Serve as the primary administrative point of contact between the CEO and internal/external stakeholders

• Build and maintain positive relationships with board members, executives, staff, and external partners

• Organize and coordinate executive meetings, board meetings, and other key events

• Arrange travel itineraries, accommodations, and transportation

• Oversee the maintenance of the executive office and team, ensuring a professional and organized environment

• Order office supplies and manage inventory

• Organize, manage and submit expense reporting and reimbursement

• Coordinate with IT and other departments to address office needs and technical issues

Qualifications for the Executive Assistant:

• 5+ years of experience as an executive assistant to C-Suite executive(s), preferably in the healthcare industry

• Exceptional organizational and time-management skills

• Strong written and verbal communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Education Requirements:

• Bachelor's degree preferred or equivalent experience is required

Benefits:

• Medical, Dental, and Vision

• Employee assistance

• Caregiver support

• Commuter benefits

• Flexible spending accounts

• Health savings accounts

• Short and Long-term disability

• Generous paid time off

• Other exclusive employee benefits