Executive Assistant

About this Position:

The Executive Assistant provides administrative support to the CEO, senior Vice President, coordinating schedules, facilitating communication between the executive leadership team. This role also includes handling travel arrangements, organizing meetings, maintaining confidentiality, and upholding the organization's values. Exceptional organizational skills, attention to detail, and the ability to handle sensitive information with professionalism are essential.

Job description and technical requirements:

• Make travel arrangements, including booking flights, cars, and hotel and restaurant reservations for the CEO and occasionally for Vice Presidents, considering all logistical details.

• Plan events such as board meetings, luncheons, and employee gatherings with minimal direction, including coordinating board meeting schedules and ensuring the CEO has adequate preparation time.

• Maintain an electronic filing system for corporate contracts.

• Act as the point of contact between executives and others, facilitating clear and effective communication between the CEO, Vice Presidents, and leadership team.

• Greet visitors and vendors.

• Receives packages and coordinates outgoing shipments

• Provides badge access to employees and necessary vendors

• Manages incoming phone calls and routes them to appropriate personnel

• Prepare expense reports and credit card reconciliations.

• Monitor and replenish office supplies.

• Collaborate with the Manufacturing and Facilities team to maintain office conditions and manage service vendors.

• Assist the HR department with onboarding and offboarding of employees, including partnering with IT (Nexustek) to set up new laptops and disable laptops.

• Provide administrative support to functional leaders, such as the VP of operations and SVP of business development, including ensuring coordination and alignment in program execution related to board interactions.

• Organize both internal and external meetings, ensuring all necessary logistics are in place

• Handle confidential and sensitive information with the highest level of discretion and professionalism.

• Maintain a high standard of integrity in all communications and interactions, ensuring that all interactions align with the organization's values and guidelines.

Qualifications and Experience:

• Associates or Bachelor's degree, preferably with business emphasis

• 3-5 years administrative experience, including executive support

• Proficient to Advanced level in MS Office (Outlook, Word, PowerPoint and Excel)

• High degree of accuracy and attention to detail

• Ability to process and follow-up on urgent and time-sensitive items in order to meet assigned deadlines

• Ability to handle highly sensitive material and information with discretion and confidentiality

• Ability to operate independently with minimal daily direction from manager to accomplish objectives

• Excellent communication, organization and interpersonal skills

• Ability to work cooperatively and collaboratively with all levels of employees, management and external parties to maximize performance and problem solving

Working Conditions:

• Able for full-time work in an office environment

• Able to use standard computer, telephone and related equipment for communication, correspondence, and recordkeeping

• Able to occasionally provide on-call availability and responsiveness during non-business hours

• Able to lift and/or move up to 20 pounds.

About Armata Pharmaceuticals, Inc.

Armata is a clinical-stage biotechnology company focused on the development of pathogen-specific bacteriophage therapeutics for the treatment of antibiotic-resistant and difficult-to-treat bacterial infections using its proprietary bacteriophage-based technology. Armata is developing and advancing a broad pipeline of natural and synthetic phage candidates, including clinical candidates for Pseudomonas aeruginosa, Staphylococcus aureus, and other pathogens. Armata is committed to advancing phage with drug development expertise that spans bench to clinic including in-house phage specific cGMP manufacturing.

Pay: $75,000.00 - $85,000.00 - per year

Send cover letter and CV to: careers@armatapharma.com